Academic Program Coordinator Supervisor, College Liberal Arts

Academic Program Coordinator Supervisor

Join Penn State’s team as an Academic Program Coordinator Supervisor. You will work in a collaborative environment, providing critical administrative and logistical support for faculty and students in the Department of Anthropology and the School of Labor and Employment Relations. This role is at the heart of academic operations for graduate and undergraduate programs, ensuring program management and student success. Supervisory responsibilities include leading the Student Services administrative staff team.

• Lead daily operations and administrative coordination for the Student Services administrative staff team, ensuring consistent workflow; provide leadership and mentoring to direct reports; encourage cross‑training opportunities; assign duties and conduct performance evaluations; maintain effective collaboration with college advising and other administrative units.
• Manage processing of graduate student appointments, coordinate appointment types and funding distributions, process stipend changes, salary reallocations, and adjustments; liaise with internal and external units for fellowships, special assignments and awards; monitor graduate program reporting, deadlines, and compliance with academic policies.
• Oversee resident course scheduling; work with school and departmental leadership to meet teaching and instructional needs; manage schedule updates, instructor assignments and room logistics; collaborate with staff on graduate student teaching and research assignments; support the Director of Undergraduate Studies in academic planning and course management.
• Oversee undergraduate and graduate events including info sessions, career nights and commencement; organize Graduate Recruitment Weekend and New Student Orientation, including travel, accommodations, scheduling and communication; assist in hosting virtual recruitment events for admitted students and manage all event‑related communications and logistics.
• Support the design and use of databases for student records, course offerings and workload tracking; oversee staff responsible for student and curriculum data collection and reporting; provide broad administrative support across both University Park and World Campus programs.
• Serve as point of contact for students, faculty and external inquiries; provide guidance on program procedures, policies and student issues; maintain and organize confidential student records and files; coordinate course scheduling and assist with instructor assignments; support faculty with administrative tasks including materials preparation, room scheduling, and form processing; collect and manage data for internal and external reporting; track student academic progress;
  
  coordinate and monitor faculty evaluation processes; communicate and collaborate with university offices and departments; attend and disseminate information from university‑wide meetings and workshops.

• Minimum of four (4) years of relevant experience or an equivalent combination of education and experience.
• Detail‑oriented and possesses excellent communication, interpersonal and problem‑solving skills.
• Proficiency in Microsoft Office 365 (Excel, Outlook, Word).

Associate Degree and 4+ years of relevant experience. No certification requirements.

This position requires a minimum of three days per week of on‑site work at the designated location. It is not a fully remote role.

Employment with the university requires successful completion of background checks in accordance with university policies.

Salary range: $49,188.00 – $71,340.00. Benefits include comprehensive medical, dental and vision coverage, retirement plans, paid time off, and a 75 % tuition discount for employees and eligible family members.

Penn State is an equal‑opportunity employer that provides employment opportunities without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Penn State is committed to advancing equity, respect and belonging for all members of the community.