Administrative Assistant - Garage Services

Position Specifications

The Service Garage at University Park under Transportation Services is seeking a highly motivated, positive, and team-oriented Administrative Assistant (Intermediate or Senior Support). This position will have several key responsibilities:

• Customer service to a large organization and external vendors
• Budget/Billing processing and reporting
• Technical/functional expert on garage-specific software
• Ordering parts and maintaining physical inventory
• Assign and maintain fuel cards and process billing for fuel

Education and Experience Familiarity with Technical Service employees and the bargaining contract is highly desired. Proficient knowledge of the following software, and the ability to easily learn additional software, is preferred:
Microsoft 365 (Outlook, Excel, Word, Teams, One Drive/SharePoint) SAP Concur SIMBA Adobe Acrobat Zoom

This position will be filled at an intermediate support level or a senior support level, depending upon the successful candidate's competencies, education, and experience. The successful candidate will be a self-starter, have excellent communication skills, a positive attitude, and the desire and ability to work well with a diverse team. The candidate must be well organized, have keen attention to detail and be dedicated to helping others.

Confidence in learning new software programs, commitment to meeting deadlines, and the ability to switch priorities as well as handle multiple interruptions easily is a must.

• Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted
• Required
  
  Certifications:
  
  None

• General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience
• Required
  
  Certifications:
  
  None

Applicants must include a cover letter, resume, and the names and contact information for at least 3 professional references.

• Medical, dental, vision, and retirement plans
• Tuition discounts (including for a spouse and dependent children up to the age of 26)
• Generous vacation time and sick time
• 14 paid holidays/campus closure days

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

The salary range for this position, including all possible grades, is $40,608.00 - $64,668.00. Salary Structure
- Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

For more detailed information, please visit our Benefits Page.

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.

The ASR is available for review here.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an…