H State & National Events Coordinator

POSITION SPECIFICS

Penn State Extension seeks an innovative, energetic professional for a 4-H State & National Events Coordinator with a passion for positive youth development to lead the logistics, promotion, and execution of high-level 4-H events. 4-H utilizes hands-on activities to foster critical thinking, leadership development, and community engagement.

The individual in this position serves as a representative of The Pennsylvania State University in delivering a comprehensive 4-H Youth Development program focused on large-scale event management. This includes managing the day-to-day activities for state-level competitions, national trips, and educational conferences, while building community collaborations and partnerships to drive attendance and public awareness.

• Logistics & Event Management:
  Plan, Manage, and Coordinate all aspects of state and national events, including venue selection, scheduling, participant registration, and on-site execution for judging and knowledge contests, member/volunteer recognition events, and leadership forums.
• Volunteer & Committee Leadership:
  Recruit, screen, and train adult volunteers to serve as event staff and judges, and work with Program Development Committees to create the event schedule.
• Communications & Outreach:
  Create and distribute marketing materials, including newsletters and social media content, to promote 4-H events and recruit youth and volunteer audiences.
• Travel Coordination:
  Manage registration, supervision, and transportation for participants in 4-H youth events held across the state or out of state.
• Financial & Administrative Oversight:
  Manage budgets for specific events, handle enrollment fees, and ensure all activities follow university policy and procedural expectations.
• Evaluation & Reporting:
  Implement program evaluation and documentation to measure event effectiveness and prepare reports for stakeholders.
• Youth Safety:
  Work with the 4-H Leadership team and event leads to ensure physical and emotional safety for youth and adult attendees at events.
• General Support:
  Perform other responsibilities as assigned by the Assistant Director of Programs and Area 4-H Educator.

• The candidate should possess skills in program development, event logistics and management, and evaluation.
• Demonstrated positive human relations and effective communication skills necessary to work with youth, parents, and the public.
• Ability to carry equipment, educational materials, and supplies, with or without accommodation.
• Willingness to work flexible hours, including evenings and weekends as needed for events.

• A degree in youth development, agriculture, communication, education, or a related field is preferred.
• Previous experience with 4-H programming or large-scale event coordination.
• Volunteer management experience.

• Penn State provides a competitive benefits package for full
  -time employees designed to support both personal and professional well-being.
• In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
• One of the best is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

• Master's Degree
• 3+ years of relevant experience; or an equivalent combination of education and experience accepted
• Required
  
  Certifications:
  
  None

• This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver's license and successful completion of a motor vehicle records check will be required in addition to standard background checks.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.