Administrative Assistant

Reports Directly to the Administrator and Recreation Director in ensuring all Administrative Duties and Recreation Activities are completed.

Hours:

8:30 am until 4:30 pm, and the ability to be flexible when resident activities are scheduled outside set normal hours.

Qualifications:

High School Diploma

Proficient in Microsoft programs and willingness to learn EMR.

Possess good communication skills; oral and written.

Possess good customer skills.

Duties and Responsibilities:

* Answer phones and convey messages to the team.

* Responsible and coordinate resident PNA accounts and accessible during bank hours 9:30 am until 1:30 pm with Recreation Director.

* MAS Transportation Rides
- Schedule for residents- packets to residents.

* Collect all audits and filing in binders.

* Track all In services for team members.

* PO's for the building of ancillary vendors (staples, amazon etc.). Reconcile PO's with Delivery Tickets as necessary and coordinate with Financial Coordinator.

* Liaison with Security and conveying messages and information.

* Meet and Greet tours, vendors, families and visitors upon entry into the facility.

* Preparation of New Admission Information Folders and Welcome Packet.

* Quarterly statement PNA signatures.

* Responsible for running programs on the recreation calendar that requires a leader or monitor including set up and breakdown and attendance.

* Pick up Mail on a daily basis and place in resident mailboxes.

* Monitor needs of the offices and order supplies as necessary.

* Communicate with other team members regarding resident census. Provide Daily census to the team.

* Other duties assigned.