Executive Assistant

Description

We are looking for an experienced PART TIME Executive Assistant to provide high-level administrative and operational support in New York. This 6 month Contract position is ideal for a highly organized, detail-oriented individual who can manage shifting priorities, keep executive schedules on track, and ensure day-to-day business activities run smoothly. The role requires strong judgment, discretion, and the ability to coordinate meetings, communications, and travel with accuracy.

Responsibilities:

- Oversee a complex executive calendar by arranging appointments, updating schedules, and anticipating conflicts to keep priorities aligned.

- Coordinate meeting logistics, develop agendas and supporting materials, and help ensure leaders are prepared for upcoming discussions and deadlines.

- Handle executive communications by drafting routine correspondence, monitoring follow-up needs, and tracking open requests with external and internal contacts.

- Participate in team meetings to capture clear notes, document next steps, and maintain visibility into outstanding action items.

- Support administrative business functions such as confidentiality documentation, record maintenance, and organized file management.

- Assist with client-facing operations, including onboarding activities, training coordination, program support, and preparation for in-person meetings.

- Arrange local and occasional travel by managing itineraries, reservations, and related logistics for executive commitments.

- Provide responsive support for urgent scheduling needs, events, and time-sensitive administrative requests as they arise.

PAR

Requirements

- 5+ years of experience supporting senior leaders in an Executive Assistant or similar administrative role.

- Demonstrated expertise in calendar management, meeting coordination, and executive scheduling in a fast-paced environment.

- Hands-on experience arranging travel, booking reservations, and managing itinerary details with a high level of accuracy.

- Strong written and verbal communication skills, including the ability to draft clear correspondence and follow-up messages.

- Ability to manage confidential information with discretion and maintain organized business records and documentation.

- Proficiency in preparing meeting materials, capturing notes, and tracking tasks through completion.

- Excellent organizational skills with the ability to balance multiple priorities and respond effectively to changing needs.

Schedule:

PART TIME

+ Monday: 9:00 AM-1:00 PM

+ Wednesday: 11:00 AM-3:00 PM

+ Thursday & /or Friday: 11AM - 3PM

+ Total: 12-16 hours/week

+ 12 hours:
Monday + Wednesday + either Thursday or Friday

+ 16 hours:
Monday + Wednesday + both Thursday and Friday

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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