Executive Assistant Staten , NY

Part Time Executive Assistant

We are looking for an experienced Part Time Executive Assistant to provide high-level administrative and operational support in New York. This 6 month Contract position is ideal for a highly organized, detail-oriented individual who can manage shifting priorities, keep executive schedules on track, and ensure day-to-day business activities run smoothly. The role requires strong judgment, discretion, and the ability to coordinate meetings, communications, and travel with accuracy.

Responsibilities:

• Oversee a complex executive calendar by arranging appointments, updating schedules, and anticipating conflicts to keep priorities aligned.

• Coordinate meeting logistics, develop agendas and supporting materials, and help ensure leaders are prepared for upcoming discussions and deadlines.

• Handle executive communications by drafting routine correspondence, monitoring follow-up needs, and tracking open requests with external and internal contacts.

• Participate in team meetings to capture clear notes, document next steps, and maintain visibility into outstanding action items.

• Support administrative business functions such as confidentiality documentation, record maintenance, and organized file management.

• Assist with client-facing operations, including onboarding activities, training coordination, program support, and preparation for in-person meetings.

• Arrange local and occasional travel by managing itineraries, reservations, and related logistics for executive commitments.

• Provide responsive support for urgent scheduling needs, events, and time-sensitive administrative requests as they arise.