Accounting Specialist

Accounting Specialist

The Accounting Specialist is responsible for many areas related to governmental accounting. The responsibility of this person will be performing and processing accounting functions in an accurate and timely manner for the school system. This position will also involve maintaining control and accountability for accounting operational functions, maintaining deadlines, and managing a variety of tasks.

Required Qualifications:

• Combination of education and experience in accounting or a related field that equates to a minimum of three years.
• Experience and proficiency with computer applications such as Microsoft Excel, Google Suite.
• Experience working with a diverse group of people.
• Embodies the core values of the district; relational, purposeful, reflective, resourceful, courageous and accountable.
• Must be able to satisfactorily perform essential functions of the position. When appropriate, reasonable accommodations will be provided to afford persons with disabilities an opportunity to perform the essential functions of the position.

Preferred Qualifications:

• Business-related certifications.
• Business-related higher education degree.
• K-12 experience working with accounts payable or accounting.
• K-12 experience working with CSI/Smart Fusion software.

Duties and Responsibilities:

• Manages account codes and possesses a working knowledge of the State Chart of Accounts.
• Processes deposits, journal entries, budget amendments on the accounting software.
• Reconciles vendor statements to payments and resolves problems with vendor statements.
• Prepares monthly and annual state and federal reports.
• Processes state and federal grant drawdowns.
• Processes employee travel reimbursements.
• Manages and updates all vendor forms and information.
• Prepares vendor credit applications.
• Performs monthly bank reconciliations.
• Prepares and submits annual 1099s.
• Manages and monitors all purchase order processes.
• Sends out invoices for review and for processing.
• Processes and pays all invoices.
• Performs daily bank deposits.
• Performs reviews of school activity accounts' bank reconciliations, receipts and disbursements.
• Performs other duties as requested.

Performance Factors:

• Light Work:
  Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of force greater than that for sedentary work and the worker sits most of the time, the job is rated light work.
• Interaction with Others:
  Ability to maintain, on a regular and consistent basis, relationships that are characterized by high expectations, teamwork, and collaboration. Ability to be flexible relative to daily routines. Ability to demonstrate sensitivity to the differences among diverse populations.
• Concentration:
  Ability to maintain workflow and thought processes in the presence of frequent distractions. Ability to ignore irrelevant sights or sounds and intrusive thoughts or stimuli. Ability to manage multiple tasks simultaneously with only few or no errors.
• Stressful Circumstances:
  Ability to produce quality work when short or unexpected deadlines are presented. Ability to adjust work processes without incident when new and unexpected directions are given relative to a project that may be in process. Ability to maintain composure and not compound a situation when interacting with persons who may be angry, demanding or otherwise less than polite.
• Independent Judgment:
  Ability to complete work tasks without being given precise directions relative to work steps or the final project.
• Organizational
  
  Skills:
  
  Ability to establish priorities, simultaneously manage multiple tasks; and deliver a quality work product by a designated deadline.
• Public Contact:
  Ability to communicate professionally and effectively, both verbally and in writing, with superiors, colleagues, parents, and other individuals within and external to the school system. Ability to demonstrate professionalism while interacting with others and to maintain constructive working relationships.
• Attendance and Dependability:
  Ability to report to work at the scheduled time and to seldom be absent from work. Demonstrate prompt and regular work attendance. Process appropriate paperwork to authorize absences in accordance with school system procedures. Ability to complete work in a timely, accurate manner and to be conscientious about work performance.

Evaluation:
Performance will be evaluated annually by the Superintendent or designated supervisor in accordance with Policy GBI - Evaluation of Personnel.

Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position's role. Job descriptions do not list all tasks an employee might be expected to perform.