Administrative Assistant

Job Overview

The Administrative Assistant provides administrative support for Fire Department operations.

• Requisition s open positions; schedules interviews; maintains confidential applicant documentation.
• Reviews payroll records for accuracy and completeness;
• Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel.
• Submits requisitions and purchase orders to Finance Department; prepares and validates monthly spending reports.
• Assists in managing annual budgets, including tracking, categorizing, and detailing all expenditures; analyzes data to assist with budgetary projections.
• Compiles and submits uniform orders; communicates with vendors and resolves errors and other issues.
• Maintains and updates rosters, calendars, and forms.
• Develops and maintains electronic and hard copy files and records.
• Responds to open records requests.
• Prepares a variety of forms, reports, agendas, minutes, and other materials.
• Posts and updates information to the department’s social media accounts; updates department website.
• Submits IT help desk tickets in order to resolve hardware and software issues.
• Prepares documentation for the GBI audit.
• Reviews incident reports for completion and clarity; exports incident data and submits NFIRS reports to FEMA in a timely fashion.

• High School Diploma or GED;
• One (1) year of experience in a related field;
• Or equivalent training, education, and/or experience; and
• Valid State of Georgia Driver’s License

• Background Investigation
• Pre-Employment Urinalysis