Administrative Assistant

Administrative Assistant

The Administrative Assistant provides administrative support for Fire Department operations.

Examples of Duties

• Requisition s open positions; schedules interviews; maintains confidential applicant documentation.
• Reviews payroll records for accuracy and completeness; answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel.
• Submits requisitions and purchase orders to Finance Department; prepares and validates monthly spending reports.
• Assists in managing annual budgets, including tracking, categorizing, and detailing all expenditures; analyzes data to assist with budgetary projections.
• Compiles and submits uniform orders; communicates with vendors and resolves errors and other issues.
• Maintains and updates rosters, calendars, and forms.
• Develops and maintains electronic and hard copy files and records.
• Responds to open records requests.
• Prepares a variety of forms, reports, agendas, minutes, and other materials.
• Posts and updates information to the department's social media accounts; updates department website.
• Submits IT help desk tickets in order to resolve hardware and software issues.
• Prepares documentation for the GBI audit.
• Reviews incident reports for completion and clarity; exports incident data and submits NFIRS reports to FEMA in a timely fashion.

Minimum Qualifications

• High School Diploma or GED;
• One (1) year of experience in a related field;
• Or equivalent training, education, and/or experience; and
• Valid State of Georgia Driver's License

Additional Information

• Background Investigation
• Pre-Employment Urinalysis

Equal Opportunity Statement

The City of Statesboro is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by law. In compliance with the Americans with Disabilities Act, the City of Statesboro will provide reasonable accommodations to qualified individuals with eligible disabilities (unless the disability precludes performance of the essential functions of the position).

The City of Statesboro is a drug-free workplace. The City of Statesboro participates in E-Verify.

The City of Statesboro offers the following comprehensive benefits package to full-time employees and their families:

• Health Insurance
  - The Platinum Plan and Gold Plan (PPO Plans offered through Anthem BCBS) are offered at very reasonable rates.
• Dental
  - City-paid dental insurance is provided through Anthem BCBS.
• Vision
  - An annual exam and materials benefit (frames/lenses or contacts) are provided through Eye Med.
• Retirement
  - Employees contribute 3% pretax and the City of Statesboro contributes 9%. Employees are vested after five years of service. Non-public safety employees are eligible for full retirement after 30 years of service. Public safety employees are eligible for full retirement at 55 years of age and 25 years of service.
• 457(b) Deferred Compensation Program
  - Through Nationwide, employees can set aside additional pre-tax / post-tax money towards retirement through investing contributions in the stock market.
• Flexible Spending Accounts
  - Employees can set aside pre-tax dollars to assist with qualifying medical expenses or dependent daycare expenses.
• Life Insurance
  - Basic life and accidental death and dismemberment (AD&D) insurance in the amount of one times salary rounded up to the next thousand dollars is provided at no cost to the employee. Also, basic dependent life insurance at $10,000 is provided for covered family members.
• Voluntary Term Life Insurance
  - New employees are guaranteed at least $150,000 (not to exceed five times their annual salary). Employees are offered up to $50,000 of spouse life insurance and $10,000 of dependent life insurance.
• Long-Term Disability
  - City-paid long-term disability insurance pays 50% of the employee's salary if the employee is out of work for 90 days due to sickness.
• Short-Term Disability
  - Employees can select short-term disability insurance and receive 66.67% of their salary if they are out of work for seven or more days.
• Holidays
  - Employees receive 12 days of holiday pay annually.
• Vacation and Sick Leave
  - New employees earn 80 hours of vacation leave and 96 hours of sick leave annually.
• Health Center
  - Employees and their families (if the families are covered by the City's health insurance plan) receive complimentary access to the health center. The center provides medical access for routine checkups, urgent care needs, and chronic condition management.
• Fitness Center
  - Employees and their families receive complimentary access to the fitness center on a 24/7 basis annually. The center is staffed with an athletic trainer and personal trainers.
• Employee Assistance Program
  - Employees and their families receive complimentary services including counseling and legal services through Support Linc.