Project Administrator

Whitfield Signs is a full-service custom sign company based in Statesboro, GA. Our expert team offers start-to-finish sign project management, from design to installation. We specialize in providing innovative, functional, and practical sign solutions for all our customers' branding needs.

Whitfield Signs is seeking a highly organized, detail-oriented, and completion-driven Project Administrator to support our Project Managers and help coordinate projects, estimating, and workflow throughout the company.

This position is an important link between our customers, Project Managers, estimating, sales, design, production, purchasing, and installation teams. The Project Administrator helps make sure information is accurate, responsibilities are clear, deadlines are followed, and nothing falls through the cracks.

We are looking for someone with a “get it done” mindset—a person who enjoys taking ownership, following up, solving problems, and moving tasks across the finish line.

Provide day-to-day administrative and project support to Project Managers.

Assist with organizing projects from initial request through completion.

Gather drawings, specifications, measurements, pricing, and other information needed to move projects forward.

Track outstanding items and follow up with the appropriate person until they are completed.

Help maintain project schedules, documentation, and internal deadlines.

Identify missing information or potential delays and proactively work to resolve them.

Build and prepare estimates based on drawings, specifications, field information, and established company pricing.

Assist with project takeoffs and determining material, labor, equipment, installation, and subcontractor requirements.

Request and coordinate vendor and subcontractor pricing when needed.

Organize estimating information so estimates can be completed accurately and efficiently.

Follow up on outstanding pricing, specifications, and other information required to complete estimates.

Work closely with Project Managers and other team members to ensure estimates accurately reflect the project scope.

Help manage the flow of estimating requests throughout the company.

Prioritize estimates based on deadlines, customer needs, and project requirements.

Track estimates from initial request through completion.

Coordinate information between Sales, Project Management, Design, Production, Purchasing, and Installation.

Help ensure projects and estimates move to the next stage without unnecessary delays.

Maintain visibility of outstanding tasks and follow up until they are resolved.

Communicate professionally with customers regarding project information, estimates, approvals, schedules, and outstanding items.

Request information needed to complete estimates and projects.

Provide timely updates and follow up on open questions.

Help create a responsive, professional, and organized customer experience.

Build strong working relationships with customers through clear and consistent communication.

Serve as a communication link between multiple divisions within Whitfield Signs.

Make sure each department has the information needed to complete its responsibilities.

Follow up internally on drawings, pricing, materials, approvals, production status, scheduling, and other project needs.

Communicate changes quickly and clearly to affected team members.

Help prevent projects from stalling because of missing information or lack of follow-up.

The right person for this position is someone who naturally asks:

“What needs to happen next, who needs to do it, and what can I do to make sure it gets completed?”

Completion…