Bookkeeper-.R. Ware Elementary School

Job Description

Staunton City Schools, located in historic Staunton, Virginia in the heart of the Shenandoah Valley, is seeking highly qualified applicants for a Bookkeeper position at A.R. Ware Elementary School.

Hourly Rate is based on the 2026-27 Salary Scale.

Hiring Range: $23.05/hour to $27.53/hour DOE/DOQ.

Start Date:

On or around mid-December 2026.

Full Benefits Package.

Position is Open until Filled.

All offers of employment are contingent upon the successful completion of a background check, employment reference check, and receipt of the Child Abuse and Neglect Training Certificate.

Staunton City Schools is an Equal Opportunity Employer (EOE) and is fully committed to the principles and practices of equal employment.

JOB TITLE:

Bookkeeper

LOCATION:

Schools

IMMEDIATE SUPERVISOR:
Principal

GRADE/RANK: 2413

FLSA STATUS:
Non-Exempt

The Bookkeeper assists the principal by performing responsible clerical and technical work involving the preparation and maintenance of fiscal or related documents for the school.

• Maintains a complete bookkeeping system for the school.
• Verifies, allocates, and posts details of financial transactions to subsidiary accounts in journals or computer files from documents such as sales slips, invoices, receipts, check stubs, and computer printouts.
• Summarizes details in separate ledgers or computer files and transfers data to general ledger.
• Compiles reports to show statistics such as cash receipts and expenditures, accounts payable and receivable, and other items pertinent to operation of the school.
• Completes records to or through trial balance.
• Prepares a financial summary report of all accounts.
• Reconciles and balances accounts, including general ledger accounts and bank accounts.
• To perform other duties as assigned by the principal.

Note:

Due to the bookkeeper's specific job location and nature of responsibilities, additional secretarial functions/tasks may be required including the following:

• Serves as a secretarial role to the administration;
• Provides information; prepares correspondences and related matters; prepares and maintains files and records; assists teachers, parents and students;
• Performs technical work in time keeping (KRONOS) as assigned;
• Maintains and respects confidentiality of student and school personnel information;
• Registers new students/withdraws students;

• Serves as a receptionist, receives and greets persons or groups calling on building administrator(s); answers telephones, provides information, takes and dispatches messages;
• Records daily attendance and calls from parents for absent students;
• Maintains records of excessive student absences, tardies and unexcused absences;
• Processes general correspondence, memorandum, reports, schedules, manuals, bulletins, agendas, and other materials from rough draft, copy, marginal notes, or verbal instruction;
• Answers correspondence as directed by building administrator(s);
• Maintains appointment calendar, schedules appointments, conferences, and meetings;
• Maintains records and generates appropriate reports;
• Receives, sorts and processes mail;
• Operates standard office equipment to include, word-processing and data processing equipment, copiers, laminators, etc.;
• Supplies routine information to staff members, building administrator(s), and others;
• Completes accident and workers' compensation forms;
• Makes announcements on public address system;
• Assists with scheduling substitutes and maintaining attendance records as assigned by administration and;
• Photocopies and prepares booklets, handouts, and general correspondences for building administration.

• Communicates orally and in writing effectively with school personnel, parents, and the general public;

General knowledge of standard office practices, procedures, equipment and secretarial techniques; preference for financial/bookkeeping experience; thorough knowledge of business English, spelling and arithmetic; ability to word process accurately and at a reasonable rate of speed; ability to make arithmetical calculations; ability to meet the public effectively; ability to operate a variety of office equipment; skill in the use of data and word processing equipment;

ability to establish and maintain effective working relationships with others; ability to follow oral and written instructions.

Any combination of education and experience…