19835 - Prog Spec Sr LD

Job Title

Prog Admin Specialist III

Conduct complex analyses and provide support to assigned operational program area. Plan, organize, monitor and direct all work activities and resources necessary for successful completion of assigned projects. Provide oversight of project development, scheduling, estimating, funding and federal obligation for a wide variety of projects related to highways, structures, drainage and environmental.

How you will contribute:

• Project Administration:
  Confer with District managers to determine availability of agency resources and requirements for support. Assist in determining project teams of preliminary engineering and construction staff, programming and funding staff, government officials, FHWA representatives, project stakeholders and other interested parties. Provide input on the development of technical aspects of the Project Management Plan outlining delivery of projects. Assist with the development of fee proposals, negotiation of consultant contracts and final procurement of consultant services.
• Project Controls:
  Apply project management philosophy to support technical aspects of the programmed scope, schedule and budgetary objectives of assigned projects. Utilize project management processes of initiating, planning, controlling, executing and closing throughout the design and future construction of assigned projects. Develop and maintain up-to-date work plans and schedules. Determine causes of technical schedule delays or problems, recommend solutions and implement schedules.
  
  Assist in monitoring, documenting and verifying technical aspects of scope changes. Assist with management of project budget.
• Project Development:
  Perform quality checks on assigned projects to ensure compliance with current requirements mandated by local, state and federal agencies. Review work of others for quality and direct revisions needed. Analyze design related problems and take appropriate action for resolution.
• Project Management and Communication:
  Advise Project Managers and District and CO Project Sponsors on significant issues affecting contract milestones, budget objectives and impact of project team performance. Establish and maintain communication with team members to share vital information. Schedule and coordinate project team meetings and milestone reviews. Report overall project progress. Respond to technical inquiries from public, government agencies, stakeholders and other special interest groups.
  
  Establish and maintain project files.

What will make you successful:

• Ability to communicate effectively orally and in writing with diverse audiences to include making presentations and conducting meetings.
• Ability to follow oral and written instructions.
• Ability to gather and analyze data and prepare technical reports.
• Ability to interpret contracts, special provisions and specifications.
• Ability to supervise staff, programs and budgets.
• Ability to work in a fast paced environment, a diverse workforce, and manage multiple assignments.
• Knowledge of complex highway design and project management.
• Knowledge of federal, state and local transportation rules, regulations and policies.
• Knowledge of roadway design criteria, construction methods, standards, specifications and materials.
• Knowledge of transportation project development and integration to include regulatory, finance and legal constraints related to compliance with VDOT standards, specifications, policies and procedures.
• Skill and ability to positively interact with employees, citizens and government officials, orally and in writing.
• Skill in building networks and relationships with employees, field personnel, contractors, FHWA representatives and public officials.
• Skill in the use of computers and software applications.

Minimum Qualifications:

• Ability to communicate effectively orally and in writing with diverse audiences to include making presentations and conducting meetings.
• Ability to interpret contracts, special provisions and specifications.
• Ability to supervise staff, programs and budgets.
• Experience applying federal, state, local transportation rules, regulations and policies with the ability to determine applications.
• Knowledge of complex highway design and project management.
• Knowledge of roadway design criteria, construction methods, standards, specifications and materials.
• Knowledge of transportation project development, integration to include regulatory, finance, legal constraints related to compliance with standards, specifications, policies and procedures.
• Skill in building networks, relationships with employees, field personnel, contractors, FHWA representatives and public officials.
• Skill in the use of computers and software applications.

Additional Considerations:

• A combination of training, experience, or education in Construction Engineering, Civil Engineering or related field desired.
• Experience managing complex design projects in the transportation industry.
• Project management (PMP) certification.

VDOT utilizes a market based…