Procurement Agent

Location: Niagara Falls

The City of Niagara Falls is a dynamic and internationally renowned city with a prosperous business community and economic foundation anchored by tourism, manufacturing, retail and knowledge-based sectors. Located at one of the natural wonders of the world and in the heart North America's most affluent consumer markets, we are linked to the world by extensive road, rail, air, water and telecommunication networks.

With over 14 million visitors a year and a growing resident population of nearly 100,000, we invite you to discover why Niagara Falls is a premier place to live, work, and play.

Position:

Procurement Agent

Closing Date (closes at 11:59 pm on date noted below):

July 29, 2026

Job Type:

Permanent

Department:

Procurement

$85,492.00 - $

35

Openings:

1

Vacancy Status:

This posting is for a new vacancy.

The following description reflects the general details considered necessary to describe the principle functions of the position identified and shall not be construed as a detailed description of all the work requirements that may be inherent in such classification.

Position Summary
Responsible for assisting the Senior Manager of Strategic Procurement and Initiatives with the purchasing function.

Responsible To
Senior Manager of Strategic Procurement and Initiatives

N/A

Responsible For

Undertake a wide variety of procurement related activities as the primary liaison to departments and divisions by adhering to the corporate purchasing policy and procedures. Ensure compliance with public procurement requirements and to be accountable in maintaining an open and honest process that is fair, impartial and transparent.

Provide administrative support for the Senior Manager of Strategic Procurement and Initiatives.

Work together with the Stores Department to develop and issue bids and to set up and maintain inventory of all items in the City’s respective software application and identify opportunities for process improvements.

Process and approve requisitions from department/division according to corporate policies, procedures and budget approvals.

Confer with department/division requisitioner regarding requirements, quantity, quality, and delivery and recommend alternatives that would result in greater value for the corporation.

Research, determine and recommend procurement methods to department/division requisitioner (e.g., cooperative purchase, roster, quotation, tender, proposal, expression of interest, etc.).

Develop and assist department/division requisitioner or consultant in the writing of specifications, scope of work and terms and conditions as required, and to prepare appropriate documentation.

Prepare complete bid document for procurement method and ensure appropriate review/sign-off from department/division requisitioner as required.

Issue finalized bid document to bidders in accordance with corporate policies and procedures.

Coordinate, attend and conduct pre-bid, information and/or site meetings in collaboration with department/division requisitioner as required, and to prepare appropriate documentation including attendance sheets, meeting notes, etc.

Respond to inquiries from bidders regarding bid documents and to develop and issue addendums in collaboration with department/division requisitioner.

Receive, review and determine compliance with requirements in quotations, tenders or proposals within authorized limits, and attend formal bid openings when necessary.

Coordinate and participate in evaluation committees, proponent interviews and formulate evaluation calculations, bid summaries, award recommendations and approvals.

Obtain and track all necessary documents from vendors including labour and material bonds, bid deposits, insurance and WSIB certificates, licenses, material safety data sheets, health and safety requirements, references, etc.

Prepare legal agreements and contract documents for approval in collaboration with department/division requisitioner in accordance with corporate requirements and to arrange execution by the vendor and approved City designate.

Issue purchase orders within authorized dollar limits or after receiving approvals.

Prepare required correspondence to ensure appropriate follow-up with…