Quotes & Proposals Coordinator

Location: St. Catharines

St. Catharines, ON - On site
Specialized Electronics Manufacturing
Competitive salary of $65,000–$75,000+ based on experience, plus bonus potential, benefits, and a collaborative team culture.
Our client, an established organization within the specialized electronics manufacturing sector, is seeking a highly detail-oriented Quotes & Proposals Coordinator to support their commercial and sales operations team. This role will focus on managing customer quotations, reviewing RFQs and contracts, coordinating proposal responses, and ensuring compliance with technical and commercial requirements. The successful candidate will play a key role in helping the organization deliver accurate, timely, and well-coordinated customer responses for highly customized products and projects.

The Role     Review incoming RFQs, bid requests, and customer documentation to support proposal and quotation development
Coordinate with internal sales and technical teams to gather pricing, specifications, and supporting documentation
Prepare customer quotations, commercial documents, and contract-related materials with a high level of accuracy
Review large, detailed contracts and technical specifications to identify requirements, risks, and compliance considerations
Track proposal timelines, submission requirements, and follow-up activities to ensure deadlines are met
Maintain organized records of quotes, proposals, contracts, and customer communications
Support ongoing communication with existing customers regarding pricing, order details, and proposal updates
Assist with process improvements related to proposal tracking, contract administration, and reporting
Monitor customer bid portals and support the coordination of submission requirements and supporting documents

The Ideal Candidate     3–5 years of experience in quotations, contracts administration, proposal coordination, sales support, or a related function
Strong attention to detail with the ability to review and interpret large, complex documents and specifications
Comfortable working in a highly detailed, process-driven environment with multiple deadlines and priorities
Strong organizational and project coordination skills
Professional communication skills with a customer-service-oriented mindset
Experience supporting RFQ, RFP, or government/tender-style submissions is considered an asset
Ability to collaborate cross-functionally with sales, operations, and technical teams
Proficiency with Microsoft Office and ERP or CRM systems
Attitude demonstrating reliability, accountability, and long-term commitment

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