More jobs:
Administrative Assistant
Job in
Steamboat Springs, Routt County, Colorado, 80487, USA
Listed on 2026-02-20
Listing for:
City of Steamboat
Full Time
position Listed on 2026-02-20
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Clerical, Healthcare Administration
Job Description & How to Apply Below
* Ensures that departmental workflow and processes are properly administered. Works with director and staff to develop and implement more effective procedures as necessary.
* Oversees public reception area to manage physical access to department staff and facilities as necessary.
* Composes and formats departmental correspondence that may be complex and/or confidential.
May have signature authority, if approved, in Department Heads absence.
* Maintains extensive public relationship with community, City Council, committees, etc., as well as coordination between departments. As assigned, presents departmental information to the public.
* Coordinates with the clerk’s office regarding agendas, administrative summaries and planning information for City Council members and meetings.
* Assists in the development of notices, flyers, brochures, newsletters, media releases, news articles, and other informational materials about programs and services. Ensures that these materials meet departmental standards.
* Oversees department website and social media as assigned.
* Assists in the planning and follow-up of departmental staff meetings.
* Provides administrative assistance to supervisor in meeting management when necessary; assembles background materials and prepares all meeting agendas.
* Maintains staff calendars and monthly planning calendars.
* Maintains long range planning files as well as records for County Building Permits, agendas, legal notifications, deposits, invoices, payroll, annual reports, floodplain records, traffic studies, etc.
* Investigates and follows-up on citizen requests for service, complaints, and requests for information.
* Responds to internal/external inquiries either in person or by telephone. Inquiries are moderately complex and require independent thinking and judgment. Refers to Director and planning staff as necessary.
* Prepares correspondence and makes reservations and travel arrangements for meetings, seminars, and conventions.
* Ensures availability of information and supplies necessary for all staff to complete their responsibilities in an efficient and timely manner.
* Serves as an ambassador of the City of Steamboat Springs and upholds City values of Service, Teamwork, Integrity, Well-being, Respect and Compassion, while espousing safety at all times.
* Assists the Floodplain Manager with maintaining Floodplain Development Permit logs along with initiating required information to maintain annual re-certification for flood insurance for the entire City of Steamboat Springs.
* Coordinates Vacation Home Rental Permit renewals, including tracking permit expiration dates and facilitating renewal process and payment.
* Coordinates and maintains documents and records related to the Historic Preservation function of the Department.
* May receive and coordinate response to Open Records requests.
* Maintains Notary License to notarize public documents for applicants.
* Provides research for planning staff for various projects as needed or as required by the department.
* Prepares drafts of contracts, administrative policies, etc. as assigned.
* Trains new employees in general department office procedures and initiates new board and commission members with procedures and all necessary materials. Update of Procedure Manual.
* Assembles updated materials for Community Development Codes and various plans such as SSACP, WSSAP, etc., when necessary, as well as updating information for Planning Commission, staff and other boards.
* May serve as a member of oral interview panels for employee selection.
* May serve as a member of various employee committees.
* Requires High School diploma or GED equivalent with additional business school and or college courses preferred, and
* Three to five (3-5) years of related experience; or
* Any equivalent combination of education and progressively responsible experience.
* Proficient knowledge of the principles and practices of modern office administration; proficient knowledge of modern records management techniques.
* Skill in operation of listed tools and equipment.
* Ability to…
To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
Search for further Jobs Here:
×