Senior Administrative Coordinator - Purchasing; Summer Grain

JOB OVERVIEW / ROLE PURPOSE

• Seeking a highly organised and detail-oriented individual with strong analytical, planning, and communication skills
• The ideal candidate will have strong experience of procurement and contract management processes

Key Responsibilities:

Contract Management:

• Drafting of physical purchase contracts
• Collecting outstanding contracts

Stock Control & Monitoring:

• Ensure that stock on the company’s system matches the stock on Cooperatives’ systems
• Manage instruction requests, stock movements, transfers and reconciliations

Preparation & handling of invoices:

• Preparation and manage invoices for payments to suppliers/producers for purchased stock

Transaction Control:

• Daily verification that all purchase-side transactions are accurately captured in the system
• Ensure transactions align with SAFEX trades (South African Futures Exchange)

MINIMUM REQUIREMENTS

Qualifications:

• Relevant Degree or Diploma in Logistics, Supply Chain Management, Business Administration, Accounting, or a related field

Key Requirements:

• Afrikaans first-language or fully business fluent
• 3–7 years’ experience in:
  • Agricultural trading
  • Grain / commodities admin
  • Co-operatives
  • SAFEX-linked environments
• Strong Excel + transaction accuracy
• Comfortable working with contracts, stock reconciliations, and supplier payments
• Detail-obsessed and process-driven

Experience & Skills:

• Minium 3 years of experience in a financial or administrative role
• Advanced Excel skills
• Strong understanding of procurement and contract management processes
• Attention to detail and accuracy in document handling and follow-ups
• Good knowledge of inventory/stock control systems and reconciliation practices
• Ability to manage stock movement processes and related administration efficiently
• Solid financial and invoice processing skills
• Familiarity with transactional systems and daily data entry procedures
• Understanding of trading platforms such as SAFEX (South African Futures Exchange)
• Proactive in identifying and resolving discrepancies
• Strong financial acumen
• Analytical skills
• Excellent customer service skills
• Strong organisational and time management skills
• Ability to work independently and within a team