Administrative Assistant

Valley Equine Reproduction is seeking a dependable, detail-oriented Administrative Assistant to support daily office operations across multiple departments. This role is essential to maintaining accurate records, coordinating communication, and ensuring the smooth flow of information throughout the facility. The position is office-based and requires strong organizational skills, professionalism, and the ability to manage multiple priorities. Responsibilities increase during the breeding season (February–July), when timelines are tight and operational volume is at its highest.

This is a logistics-focused, office-based position with increased responsibilities during breeding season (February-July).

• Provide administrative support to office staff and management across departments
• Answer and direct inbound phone calls, emails, and client inquiries in a professional manner
• Maintain accurate records, files, and digital documentation systems
• Perform data entry and ensure accuracy across internal databases and financial records
• Prepare, scan, file, and organize documents and reports
• Assist with client communications, appointment coordination, and follow-ups
• Support preparation of breeding reports and general recordkeeping as needed
• Coordinate mail, shipments, and office correspondence
• Assist with payment processing and basic financial record tracking
• Help maintain office organization and ensure administrative workflows run efficiently

• Strong attention to detail with a system-driven, organized work style
• Proficient in Microsoft Excel, with the ability to manage and review data accurately
• Comfortable working in administrative software and database systems
• Strong written and verbal communication skills
• Ability to manage time-sensitive tasks in a high-volume environment
• Experience with Wise Option 6 or similar management software preferred

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance