Shipping Department - Administrative Assistant

Valley Equine Reproduction is seeking a reliable, detail-oriented Administrative Assistant to support the Shipping Department. This position plays a critical role in the processing, documentation, and coordination of cooled and frozen semen shipments. Accuracy, organization, and strong administrative skills are essential, particularly during the breeding season when timelines are tight and volume is high. This is a logistics-focused, office-based position with increased responsibilities during breeding season (February-July).

• Process cooled and frozen semen shipments, ensuring accuracy and compliance with contract terms
• Review shipment requests and associated agreements prior to processing
• Prepare shipment labels and required documentation
• Handle inbound and outbound phone calls related to shipping, payments, and client questions
• Maintain accurate shipment and financial records using Wise Option 6 and internal systems
• Ensure timely and precise data entry across all shipping and payment records
• Assist with stallion breeding reports during the off-season
• Contact clients and veterinarians for pregnancy status updates as needed
• Perform general administrative tasks including filing, scanning, and document preparation

• Strong attention to detail with a system-driven, organized work style
• Proficient in Microsoft Excel, with the ability to manage and review data accurately
• Comfortable working in administrative software and database systems
• Basic understanding of accounting processes, including charge allocations
• Strong written and verbal communication skills
• Ability to manage time-sensitive tasks in a high-volume environment
• Experience with Wise Option 6 or similar equine management software preferred

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance