Administrative Coordinator

Job Description

Facilities Service Company is seeking an Administrative Coordinator to become a key member of our office team.

This position is ideal for someone who enjoys variety, thrives in a fast-paced environment, and can shift from one priority to another while maintaining a positive attitude and exceptional attention to detail.

The Administrative Coordinator serves as a central communication hub between customers, employees, managers, vendors, and visitors. One moment you may be assisting with employee timekeeping, the next helping a customer solve a problem, coordinating a delivery, supporting a marketing campaign, or helping a manager meet an important deadline.

We are looking for someone who is organized, adaptable, quick-thinking, and genuinely enjoys helping people. If you excel in a team environment and enjoy being the person others depend upon to keep things running smoothly, we would like to hear from you.

What You'll Do

• Answer and direct incoming phone calls
• Welcome visitors, vendors, and applicants
• Coordinate incoming mail, deliveries, and office logistics
• Assist with employee timekeeping and payroll support
• Communicate with Managers and Supervisors regarding payroll corrections and missing time records
• Maintain electronic and physical filing systems
• Create and edit correspondence, reports, spreadsheets, and presentations
• Coordinate meetings, calendars, travel arrangements, and office events
• Serve as a resource for employees needing assistance or direction
• Support customer service activities and follow-up communications
• Assist with outbound marketing initiatives and phone campaigns
• Maintain office supplies and coordinate equipment maintenance
• Support special projects and company initiatives as assigned

What We're Looking For

• Minimum 3 years of administrative, office coordination, customer service, or related experience
• Strong Microsoft Office skills including Outlook, Excel, Word, and Power Point
• Exceptional communication skills, both verbal and written
• Ability to manage multiple priorities while meeting deadlines
• Strong attention to detail and organizational skills
• Ability to learn new technology and systems quickly
• Comfortable communicating with employees, customers, and management
• Professional, dependable, and self-directed
• Experience with payroll, timekeeping, CRM systems, or marketing support is a plus

The Person Who Succeeds in This Role

• Thinks on their feet when unexpected situations arise
• Stays calm under pressure
• Enjoys helping people
• Learns quickly
• Is comfortable juggling multiple priorities
• Takes ownership and follows through
• Works well independently and as part of a team
• Has a positive attitude and strong work ethic

Facilities Service Company is an established leader in commercial cleaning and facility management, serving businesses for over 50 years. We deliver reliable, high‑quality building services while fostering a culture built on respect, accountability, and long‑term relationships. Join a stable, growth‑driven company where leaders are empowered to make an impact and build lasting careers in facility services.