Administrative Assistant
Job in
Sterling, Logan County, Colorado, 80751, USA
Listed on 2026-06-24
Listing for:
RE-1 Valley School District
Full Time
position Listed on 2026-06-24
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Education Administration, Clerical, Office Assistant
Job Description & How to Apply Below
Secretarial/Clerical
Date Posted:
6/22/2026
Location:
Sterling High School
Date Available:
07/06/2026
Additional Information:
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At Re-1 Valley School District, we recognize that the front office is often the first impression families, students, and visitors have of our schools. We are seeking a highly professional, service-oriented individual who takes pride in creating a welcoming environment while maintaining accuracy, organization, and efficiency behind the scenes.
The ideal candidate is a relationship builder, problem solver, and trusted professional who thrives in a fast-paced environment. This individual demonstrates exceptional customer service, strong attention to detail, and a commitment to supporting students, families, and staff with professionalism, compassion, and integrity. We seek someone who can balance multiple priorities, maintain confidentiality, communicate effectively, and contribute positively to a collaborative school culture.
In a rural district, every team member plays an important role in student success. We are looking for an individual who embraces that responsibility and is committed to helping our schools operate smoothly while providing outstanding support to our students, staff, and community.
REPORTS TO:
Building Principal and Assistant Principal
SALARY RANGE & CATEGORY: starting $19.09/hour (depending on experience) on Classified Hourly Salary Schedule
FLSA STATUS:
Non-Exempt
WORK CALENDAR: 203 Days - 11-month calendar
FTE: 1.0
Full-time with benefits; mix of 4-day and 5-day work weeks
Position Summary:
The Administrative Assistant serves as the primary front-office professional and the central point of contact for students, families, staff, and visitors. This position manages daily attendance processes, supports student enrollment and records management, and provides clerical and organizational support to ensure efficient school operations. The Administrative Assistant promotes a welcoming environment while maintaining accuracy, confidentiality, and compliance with district and state requirements.
Essential Duties and Responsibilities
The following statements illustrate the essential functions of the position and are not intended to include all duties performed by the employee. The District reserves the right to modify or assign duties as needed.
Front Office Operations
* Serve as the first point of contact for students, families, staff, and visitors.
* Answer and direct telephone calls, emails, and inquiries in a professional and courteous manner.
* Maintain a welcoming, organized, and efficient front office environment.
* Manage office supplies and coordinate routine office operations.
Attendance and Student Information
* Oversee daily attendance procedures, including data entry, verification, corrections, and reporting.
* Communicate with parents/guardians regarding attendance matters.
* Maintain accurate attendance records and ensure compliance with district and state reporting requirements.
* Assist with attendance audits and related documentation.
Enrollment and Records Management
* Support student enrollment and withdrawal processes.
* Collect, verify, and maintain required student documentation.
* Process records requests, enrollment verifications, transcripts, and cumulative student files.
* Ensure student records are maintained accurately and in compliance with applicable laws and district procedures.
Administrative and Clerical Support
* Assist administrators with correspondence, reports, scheduling, and school communications.
* Coordinate substitute teacher coverage and staff absence tracking.
* Support grading periods, report cards, and progress reporting processes.
* Assist with state and district testing logistics, including student rosters, communications, and materials preparation.
* Support onboarding activities for new staff assigned to the building.
* Perform general clerical duties including filing, copying, scanning, and data entry.
Confidentiality and Compliance
* Maintain strict confidentiality regarding student, staff, and district information.
* Comply with district policies, state and federal regulations, and records retention requirements.
* Demonstrate professionalism and positive customer service in all interactions.
Qualifications
Required
* High school diploma or equivalent.
* Proficiency with Microsoft Office, Google Workspace, and general office technology.
* Ability to maintain confidentiality and exercise sound judgment.
* Strong organizational, communication, and customer service skills.
Preferred
* Experience in a school office or administrative support role.
* Experience with student information systems such as Infinite Campus.
* Knowledge of attendance reporting and student records procedures.
* Bilingual skills are preferred but not required.
Knowledge, Skills, and Abilities
* Strong organizational and multitasking abilities.
* Excellent verbal and written communication skills.
* Attention to detail and accuracy in data entry and recordkeeping.
* Ability to manage…
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