Administrative Assistant

Administrative Assistant (Job )

Reports To: Building Principal and Assistant Principal

Salary Range & Category: starting $19.09/hour (depending on experience) on Classified Hourly Salary Schedule

FLSA Status: Non-Exempt

Work Calendar: 203 Days - 11‑month calendar

FTE: 1.0

Full‑time with benefits; mix of 4‑day and 5‑day work weeks.

The Administrative Assistant serves as the primary front‑office professional and the central point of contact for students, families, staff, and visitors. This position manages daily attendance processes, supports student enrollment and records management, and provides clerical and organizational support to ensure efficient school operations. The Administrative Assistant promotes a welcoming environment while maintaining accuracy, confidentiality, and compliance with district and state requirements.

The following statements illustrate the essential functions of the position and are not intended to include all duties performed by the employee. The District reserves the right to modify or assign duties as needed.

• Serve as the first point of contact for students, families, staff, and visitors.
• Answer and direct telephone calls, emails, and inquiries in a professional and courteous manner.
• Maintain a welcoming, organized, and efficient front office environment.
• Manage office supplies and coordinate routine office operations.

• Oversee daily attendance procedures, including data entry, verification, corrections, and reporting.
• Communicate with parents/guardians regarding attendance matters.
• Maintain accurate attendance records and ensure compliance with district and state reporting requirements.
• Assist with attendance audits and related documentation.

• Support student enrollment and withdrawal processes.
• Collect, verify, and maintain required student documentation.
• Process records requests, enrollment verifications, transcripts, and cumulative student files.
• Ensure student records are maintained accurately and in compliance with applicable laws and district procedures.

• Assist administrators with correspondence, reports, scheduling, and school communications.
• Coordinate substitute teacher coverage and staff absence tracking.
• Support grading periods, report cards, and progress reporting processes.
• Assist with state and district testing logistics, including student rosters, communications, and materials preparation.
• Support onboarding activities for new staff assigned to the building.
• Perform general clerical duties including filing, copying, scanning, and data entry.

• Maintain strict confidentiality regarding student, staff, and district information.
• Comply with district policies, state and federal regulations, and records retention requirements.
• Demonstrate professionalism and positive customer service in all interactions.

Required

• High school diploma or equivalent.
• Proficiency with Microsoft Office, Google Workspace, and general office technology.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong organizational, communication, and customer service skills.

Preferred

• Experience in a school office or administrative support role.
• Experience with student information systems such as Infinite Campus.
• Knowledge of attendance reporting and student records procedures.
• Bilingual skills are preferred but not required.

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Attention to detail and accuracy in data entry and recordkeeping.
• Ability to manage competing priorities and deadlines.
• Ability to work independently and as part of a team.
• Strong customer service and interpersonal skills.
• Ability to learn and utilize district software systems effectively.
• Ability to handle confidential information with discretion and professionalism.

Performance of this position will be evaluated annually in accordance with Board of Education policy and district administrative procedures. Evaluation criteria will include job performance, professionalism, accuracy, communication, reliability, and fulfillment of assigned responsibilities.

• Employer‑paid health insurance.
• Optional dental and vision insurance.
• Supplemental Life Insurance.
• Flexible Spending Plans.
• Retirement Savings Plans.

Equal Employment Opportunity Statement: RE‑1 Valley School District is an equal‑opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.