Administrative Assistant

Administrative Assistant

At Re-1 Valley School District, we recognize that the front office is often the first impression families, students, and visitors have of our schools. We are seeking a highly professional, service-oriented individual who takes pride in creating a welcoming environment while maintaining accuracy, organization, and efficiency behind the scenes. The ideal candidate is a relationship builder, problem solver, and trusted professional who thrives in a fast-paced environment.

This individual demonstrates exceptional customer service, strong attention to detail, and a commitment to supporting students, families, and staff with professionalism, compassion, and integrity. We seek someone who can balance multiple priorities, maintain confidentiality, communicate effectively, and contribute positively to a collaborative school culture. In a rural district, every team member plays an important role in student success. We are looking for an individual who embraces that responsibility and is committed to helping our schools operate smoothly while providing outstanding support to our students, staff, and community.

Reports To:

Building Principal and Assistant Principal

Salary Range & Category:
Starting $19.09/hour (depending on experience) on Classified Hourly Salary Schedule

FLSA Status:
Non-Exempt

Work Calendar: 203 Days - 11-month calendar

FTE: 1.0 Full-time with benefits; mix of 4-day and 5-day work weeks

Position Summary:

The Administrative Assistant serves as the primary front-office professional and the central point of contact for students, families, staff, and visitors. This position manages daily attendance processes, supports student enrollment and records management, and provides clerical and organizational support to ensure efficient school operations. The Administrative Assistant promotes a welcoming environment while maintaining accuracy, confidentiality, and compliance with district and state requirements.

Essential Duties and Responsibilities

• Serve as the first point of contact for students, families, staff, and visitors.
• Answer and direct telephone calls, emails, and inquiries in a professional and courteous manner.
• Maintain a welcoming, organized, and efficient front office environment.
• Manage office supplies and coordinate routine office operations.
• Oversee daily attendance procedures, including data entry, verification, corrections, and reporting.
• Communicate with parents/guardians regarding attendance matters.
• Maintain accurate attendance records and ensure compliance with district and state reporting requirements.
• Assist with attendance audits and related documentation.
• Support student enrollment and withdrawal processes.
• Collect, verify, and maintain required student documentation.
• Process records requests, enrollment verifications, transcripts, and cumulative student files.
• Ensure student records are maintained accurately and in compliance with applicable laws and district procedures.
• Assist administrators with correspondence, reports, scheduling, and school communications.
• Coordinate substitute teacher coverage and staff absence tracking.
• Support grading periods, report cards, and progress reporting processes.
• Assist with state and district testing logistics, including student rosters, communications, and materials preparation.
• Support onboarding activities for new staff assigned to the building.
• Perform general clerical duties including filing, copying, scanning, and data entry.

Qualifications

Required

• High school diploma or equivalent.
• Proficiency with Microsoft Office, Google Workspace, and general office technology.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong organizational, communication, and customer service skills.

Preferred

• Experience in a school office or administrative support role.
• Experience with student information systems such as Infinite Campus.
• Knowledge of attendance reporting and student records procedures.
• Bilingual skills are preferred but not required.

Knowledge, Skills, and Abilities

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Attention to detail and accuracy in data entry and recordkeeping.
• Ability to manage competing priorities and deadlines.
• Ability to work independently and as part of a team.
• Strong customer service and interpersonal skills.
• Ability to learn and utilize district software systems effectively.
• Ability to handle confidential information with discretion and professionalism.

Evaluation

Performance of this position will be evaluated annually in accordance with Board of Education policy and district administrative procedures. Evaluation criteria will include job performance, professionalism, accuracy, communication, reliability, and fulfillment of assigned responsibilities.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Primarily performed in a school office setting.…