Executive Assistant

Job Purpose

The Executive Assistant provides executive support to the President and serves as the primary point of contact for internal and external constituencies. The role also acts as a liaison to the Board of Directors and executive management team, organizing and coordinating executive outreach and external relations efforts. Key performance indicators include executive time saved and calendar efficiency, accuracy of documents and reports, smooth coordination of logistics and travel, and effectiveness in managing communication flow.

• 20% Drafting, editing, and formatting reports, memos, presentations, and meeting minutes, including weekly Executive Meeting packets and monthly detailed Board Reports. Coordinate company announcements with IT to update ATM screens, website, and lobby monitors. Provide support and guidance to bank staff on document creation and computer software.
• 10% Communication Liaison:
  Screening calls, managing email inboxes, and handling correspondence with internal and external stakeholders.
• 15% Maintain current and historical document retention and dissemination of the bank-wide Procedures Manual and Policy Manual.
• 25% Serve as the company's purchasing agent for all office supplies, bank forms, inventory, kitchen supplies, and miscellaneous supplies and equipment, excluding high‑dollar items.
• 10% Meeting Support:
  Schedule, plan, and organize board meetings, staff meetings, and corporate events. Coordinate vendors and budgets for bank events, including employee retirements, after‑hours events, and customer holiday parties.
• 5% Maintain corporate office keys and update the bank door/alarm system for the elevator.
• 5% Schedule conference rooms for board meetings and staff meetings.
• 10% Handle all reservations and registrations for staff and officials and make travel arrangements and schedule executive appointments.
• Comply with all company policies and procedures, applicable laws and regulations, including the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control.
• Additional responsibilities as required.

• Organizational skills:
  Exceptional attention to detail and ability to manage multiple priorities. Ability to perform duties and make decisions under frequent time pressures. Stellar time‑management skills and the ability to identify resources across the bank. Multi‑task and work independently.
• Four years of experience in office management and administrative support of an executive is preferred.
• A two‑year college degree or completion of a specialized course of study at a business or trade school.
• Proficiency in technology:
  Microsoft Word, Excel, Publisher, Outlook, PowerPoint, and Adobe.
• No supervisory or managerial responsibilities.
• Significant level of trust, credibility, and diplomacy required. In‑depth dialogue, conversations, and explanations with customers, both direct and indirect, and/or advising others on matters of significance.

• Paid medical and dental insurance
• 401(k) retirement plan with employer match and non‑elective contribution percentage
• Life insurance
• AD&D
• Long‑term disability insurance
• Paid time off (vacation, personal and sick time) and 12 paid holidays