Project Cost Accounting Bookkeeper

Project Cost Accounting BookkeeperA day in the life

You start your morning by reconciling bank and credit card activity, clearing duplicates, and filing missing receipts. Before lunch, you review vendor invoices, match them to purchase orders and receiving records, and schedule payments based on terms and cash priorities. In the afternoon, you assist project managers with customer billing support, track deposits and progress payments, and ensure every charge is coded to the right project, cost category, or account.

You wrap the day by updating fixed-asset schedules, organizing payroll inputs, and preparing concise reports that give leadership clear visibility into receivables, payables, cash movements, and job costs.

Core responsibilities

General bookkeeping

Accurately record and classify transactions; maintain a clean, organized general ledger

Reconcile bank accounts, corporate cards, loans, and other balance-sheet accounts

Investigate discrepancies, resolve duplicates, and obtain missing documentation

Maintain electronic records of invoices, receipts, payments, and approvals

Support monthly, quarterly, and annual close routines

Prepare recurring bookkeeping summaries and reports for management

Accounts payable

Receive, review, code, and enter vendor invoices

Verify invoices against purchase orders, receipts, or required approvals

Schedule payments in line with vendor terms and cash-management priorities

Reconcile vendor statements and resolve pricing or quantity issues

Maintain vendor profiles, remittance details, and required tax documentation

Monitor open purchase commitments and invoices awaiting approval

Accounts receivable and billing

Help maintain the invoice log and cash application records

Track outstanding receivables and flag past-due balances

Apply customer payments accurately and keep backup documentation organized

Handle basic billing questions and route complex issues appropriately

Project and job-cost accounting

Ensure all transactions are coded to the correct customer, project, or account

Review activity for completeness and escalate inconsistencies

Maintain orderly records for project-related financials and support billing packages

Track customer deposits and progress payments

Maintain separation of direct project costs from general operating expenses

Payroll and employee expense support

Collect and organize timekeeping data for payroll processing

Coordinate payroll inputs with the external payroll provider

Maintain payroll files and supporting documentation

Review employee expense reports for completeness and receipts

Confirm proper documentation and coding of expenses

Assist with compiling payroll and contractor documentation for external processing

Purchasing and inventory support

Match purchase orders, vendor invoices, receipts, and payments

Work with purchasing and operations to resolve quantity, price, or delivery variances

Assist with inventory reconciliations and valuation

Track customer-owned, consigned, or project-specific materials when required

Support documentation for serialized equipment, capital assets, tooling, and manufacturing equipment

Maintain fixed-asset records and depreciation schedules

Financial controls and compliance

Follow established approval, purchasing, expense, and payment procedures

Support segregation of duties and appropriate approval authority

Protect confidential employee, customer, vendor, and company information

Maintain records per retention requirements

Support tax preparation, insurance audits, financial reviews, and external accounting requests

Assist with documentation for government contracts, customer reviews, grants, or audits

Identify control gaps, recurring errors, and process improvement opportunities

Comply with confidentiality, cybersecurity, and export-control requirements

Who you’ll collaborate with Company leadership, project managers, purchasing, manufacturing, employees, customers, vendors, and outside accounting professionals.

Qualifications

Required3+ years of bookkeeping or accounting operations experience

Hands-on AP, AR, reconciliations, and general-ledger maintenance

Strong grasp of accrual-based bookkeeping

Experience preparing customer invoices and maintaining…