Project Cost Accounting Bookkeeper

Project Cost Accounting Bookkeeper

Kform Sterling, Virginia

A day in the life:
You start your morning by reconciling bank and credit card activity, clearing duplicates, and filing missing receipts. Before lunch, you review vendor invoices, match them to purchase orders and receiving records, and schedule payments based on terms and cash priorities. In the afternoon, you assist project managers with customer billing support, track deposits and progress payments, and ensure every charge is coded to the right project, cost category, or account.

You wrap the day by updating fixed-asset schedules, organizing payroll inputs, and preparing concise reports that give leadership clear visibility into receivables, payables, cash movements, and job costs.

• Accurately record and classify transactions; maintain a clean, organized general ledger
• Reconcile bank accounts, corporate cards, loans, and other balance-sheet accounts
• Investigate discrepancies, resolve duplicates, and obtain missing documentation
• Maintain electronic records of invoices, receipts, payments, and approvals
• Support monthly, quarterly, and annual close routines
• Prepare recurring bookkeeping summaries and reports for management

• Receive, review, code, and enter vendor invoices
• Verify invoices against purchase orders, receipts, or required approvals
• Schedule payments in line with vendor terms and cash-management priorities
• Reconcile vendor statements and resolve pricing or quantity issues
• Maintain vendor profiles, remittance details, and required tax documentation
• Monitor open purchase commitments and invoices awaiting approval

• Help maintain the invoice log and cash application records
• Track outstanding receivables and flag past-due balances
• Apply customer payments accurately and keep backup documentation organized
• Handle basic billing questions and route complex issues appropriately

• Ensure all transactions are coded to the correct customer, project, or account
• Review activity for completeness and escape inconsistencies
• Maintain orderly records for project-related financials and support billing packages
• Track customer deposits and progress payments
• Maintain separation of direct project costs from general operating expenses

• Collect and organize timekeeping data for payroll processing
• Coordinate payroll inputs with the external payroll provider
• Maintain payroll files and supporting documentation
• Review employee expense reports for completeness and receipts
• Confirm proper documentation and coding of expenses
• Assist with compiling payroll and contractor documentation for external processing

• Match purchase orders, vendor invoices, receipts, and payments
• Work with purchasing and operations to resolve quantity, price, or delivery variances
• Assist with inventory reconciliations and valuation
• Track customer-owned, consigned, or project-specific materials when required
• Support documentation for serialized equipment, capital assets, tooling, and manufacturing equipment
• Maintain fixed-asset records and depreciation schedules

• Follow established approval, purchasing, expense, and payment procedures
• Support segregation of duties and appropriate approval authority
• Protect confidential employee, customer, vendor, and company information
• Maintain records per retention requirements
• Support tax preparation, insurance audits, financial reviews, and external accounting requests
• Assist with documentation for government contracts, customer reviews, grants, or audits
• Identify control gaps, recurring errors, and process improvement opportunities
• Comply with confidentiality, cybersecurity, and export-control requirements

Who you’ll collaborate with:
Company leadership, project managers, purchasing, manufacturing, employees, customers, vendors, and outside accounting professionals.

• 3+ years of bookkeeping or accounting operations experience
• Hands-on AP, AR, reconciliations, and general-ledger maintenance
• Strong grasp of accrual-based bookkeeping
• Experience preparing customer invoices and maintaining billing support
• Proficiency with accounting software and Microsoft Excel
• Ability to organize and reconcile high volumes of transactions and documentation
• Exceptional attention to detail and commitment to accuracy
• Professional communication with employees, customers, vendors, and outside accountants
• Reliability in meeting recurring deadlines without sacrificing quality
  
  High discretion with financial, payroll, and personnel information
• Associate’s or bachelor’s degree in accounting, finance, business administration, or related field
• Background in manufacturing, engineering services, government contracting, professional services, or other project-based env