Manufacturing Bookkeeping Operations Specialist

Manufacturing Bookkeeping Operations Specialist Is this you?

• Do you enjoy turning messy transaction streams into clean ledgers?
• Can you match POs, receipts, and invoices with your eyes closed—and still catch the penny differences?
• Are you energized by helping project teams bill accurately, track deposits, and see their true costs?
• Do you thrive in a hands-on environment where engineering, purchasing, and production meet?

• Record and classify transactions consistently; keep the GL and supporting records organized
• Reconcile bank accounts, credit cards, loans, and other balance-sheet accounts
• Research and resolve discrepancies, duplicates, and missing backup
• Support monthly/quarterly/annual close and deliver clear management reports

• Receive, code, and enter vendor invoices
• Validate against POs/receipts/approvals; resolve pricing or quantity issues with purchasing
• Schedule payments aligned to terms and cash priorities
• Reconcile vendor statements; maintain vendor profiles and tax docs
• Track open POs and invoices pending approval

• Maintain invoice and cash-application logs
• Track aging; escalation overdue balances
• Apply payments accurately and keep billing files audit-ready
• Handle routine customer billing questions and route complex ones

• Code every transaction to the correct customer, project, or account
• Flag gaps or mismatches for management review
• Maintain organized project financial records and support billing packages
• Track customer deposits and progress payments
• Keep direct project costs distinct from overhead and general expenses

• Collect and organize timekeeping inputs; coordinate with payroll provider
• Maintain payroll support files and documentation
• Review employee expense reports for completeness, receipts, and correct coding
• Assemble payroll/contractor documentation for external processing

• Reconcile POs, invoices, receipts, and payments
• Partner with purchasing/operations to resolve quantity, price, or delivery discrepancies
• Assist with inventory reconciliation and valuation
• Track customer-owned, consigned, or project-specific materials when needed
• Maintain documentation for serialized equipment, capital assets, tooling, and manufacturing equipment
• Update fixed-asset and depreciation schedules

• Follow approval and purchasing procedures; uphold segregation of duties
• Protect confidential information
• Maintain records to retention standards
• Support taxes, insurance audits, financial reviews, and external accounting requests
• Prepare documentation for government contracts, customer reviews, grants, or audits
• Spot control weaknesses and recommend process improvements
• Adhere to confidentiality, cybersecurity, and export-control requirements

• 3+ years in bookkeeping or accounting operations
• Proven AP, AR, reconciliations, and GL maintenance experience
• Solid command of accrual-based bookkeeping
• Experience preparing customer invoices and maintaining billing documentation
• Comfort with accounting software and Microsoft Excel
• Ability to tame high volumes of transactions and backup
• Detail-obsessed, accuracy-first mindset
• Professional, clear communicator with internal and external stakeholders
• Reliable with recurring deadlines
• Discretion handling financial, payroll, and personnel data

• AA/BA in accounting, finance, business, or related field
• Experience in manufacturing, engineering services, government contracting, professional services, or other project-based business
• Exposure to project accounting, job costing, inventory, WIP, or COGS
• Support experience with government contracts or grants
• Familiarity with POs, BOMs, work orders, and material-cost tracking
• Experience supporting external accountants, tax pros, auditors, or financial reviews
• Track record improving workflows and accounting controls

• Daily/weekly bookkeeping cadences in place
• Bank and credit cards fully reconciled and current
• Customer invoicing delivered faster and with higher accuracy
• AP and employee expenses fully documented and correctly coded
• Clear dashboards for AR, AP, cash, and project costs
• Fewer unresolved transactions, missing receipts, and discrepancies
• Improved visibility into project-level performance
• Audit-ready records for customers, accountants, and tax review

• Precision and consistency
• Ownership and accountability
• Judgment and discretion
• Clear communication
• Tenacity in resolving mismatches
• Comfort across office, engineering, and production floors
• Bias for fixing the root cause
• On-time, right-the-first-time execution

High-velocity engineering and manufacturing environment. Expect regular computer work, document review, data entry, and communication with internal/external partners, plus periodic access to manufacturing and inventory areas.

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