Manufacturing Bookkeeping Operations Specialist

Manufacturing Bookkeeping Operations Specialist Is this you?

Do you enjoy turning messy transaction streams into clean ledgers?

Can you match POs, receipts, and invoices with your eyes closed—and still catch the penny differences?

Are you energized by helping project teams bill accurately, track deposits, and see their true costs?

Do you thrive in a hands-on environment where engineering, purchasing, and production meet?

What you’ll doKeep the books tight

Record and classify transactions consistently; keep the GL and supporting records organized

Reconcile bank accounts, credit cards, loans, and other balance-sheet accounts

Research and resolve discrepancies, duplicates, and missing backup

Support monthly/quarterly/annual close and deliver clear management reports

Run AP with discipline

Receive, code, and enter vendor invoices

Validate against POs/receipts/approvals; resolve pricing or quantity issues with purchasing

Schedule payments aligned to terms and cash priorities

Reconcile vendor statements; maintain vendor profiles and tax docs Track open POs and invoices pending approval

Support AR and billing

Maintain invoice and cash-application logs Track aging; escalate overdue balances

Apply payments accurately and keep billing files audit-ready

Handle routine customer billing questions and route complex ones Drive project/job-cost accuracy

Code every transaction to the correct customer, project, or account

Flag gaps or mismatches for management review

Maintain organized project financial records and support billing packages

Track customer deposits and progress payments

Keep direct project costs distinct from overhead and general expenses

Enable payroll and expense workflows

Collect and organize timekeeping inputs; coordinate with payroll provider

Maintain payroll support files and documentation

Review employee expense reports for completeness, receipts, and correct coding

Assemble payroll/contractor documentation for external processing

Backbone for purchasing and inventory

Reconcile POs, invoices, receipts, and payments

Partner with purchasing/operations to resolve quantity, price, or delivery discrepancies

Assist with inventory reconciliation and valuation

Track customer-owned, consigned, or project-specific materials when needed

Maintain documentation for serialized equipment, capital assets, tooling, and manufacturing equipment

Update fixed-asset and depreciation schedules

Safeguard controls and compliance

Follow approval and purchasing procedures; uphold segregation of duties

Protect confidential information

Maintain records to retention standards

Support taxes, insurance audits, financial reviews, and external accounting requests

Prepare documentation for government contracts, customer reviews, grants, or audits

Spot control weaknesses and recommend process improvements

Adhere to confidentiality, cybersecurity, and export-control requirements

What you bring

Required3+ years in bookkeeping or accounting operations

Proven AP, AR, reconciliations, and GL maintenance experience

Solid command of accrual-based bookkeeping

Experience preparing customer invoices and maintaining billing documentation

Comfort with accounting software and Microsoft Excel Ability to tame high volumes of transactions and backup

Detail-obsessed, accuracy-first mindset

Professional, clear communicator with internal and external stakeholders

Reliable with recurring deadlines

Discretion handling financial, payroll, and personnel data

Preferred AA/BA in accounting, finance, business, or related field

Experience in manufacturing, engineering services, government contracting, professional services, or other project-based business

Exposure to project accounting, job costing, inventory, WIP, or COGS Support experience with government contracts or grants

Familiarity with POs, BOMs, work orders, and material-cost tracking

Experience supporting external accountants, tax pros, auditors, or financial reviews

Track record improving workflows and accounting controls

First 90 days: outcomes

Daily/weekly bookkeeping cadences in place

Bank and credit cards fully reconciled and current

Customer invoicing delivered faster and with higher accuracy AP and employee expenses fully documented and correctly coded

Clear dashboards for AR, AP, cash, and project costs

Fewer unresolved transactions, missing receipts, and discrepancies

Improved visibility into project-level performance

Audit-ready records for customers, accountants, and tax review

Traits we value

Precision and consistency

Ownership and accountability

Judgment and discretion

Clear communication

Tenacity in resolving mismatches

Comfort across office, engineering, and production floors

Bias for fixing the root cause

On-time, right-the-first-time execution

Where you’ll work

High-velocity engineering and manufacturing environment. Expect regular computer work, document review, data entry, and communication with internal/external partners, plus periodic access to manufacturing and inventory areas.

About Kform Kform accelerates defense technology development from concept and…