Defense Manufacturing -Cost Bookkeeper

Defense Manufacturing Job-Cost Bookkeeper Join the mission

At Kform, we help transform advanced defense concepts into reliable, producible hardware. Your mastery of job-cost bookkeeping ensures that every part, hour, and dollar tells the true story of a project—so engineers can build, leaders can decide, and customers can field capability faster.

Your impact

Give leaders timely insight into cash, receivables, payables, and project performance

Ensure clean coding and documentation so records stand up to customer and audit review

Tighten billing accuracy and payment timing to improve working capital

Strengthen financial controls across purchasing, payroll, and inventory

Responsibilities by domain

Bookkeeping excellence

Record and classify transactions with consistency; maintain the general ledger

Reconcile bank accounts, credit cards, loans, and other balance-sheet items

Resolve discrepancies and collect missing support

Organize digital records for invoices, receipts, payments, and approvals

Assist with monthly/quarterly/annual closes and management reporting

Accounts payable

Enter vendor invoices with correct coding

Confirm support via POs, receipts, or required approvals

Schedule payments in line with terms and cash strategy

Reconcile vendor statements; clear billing discrepancies

Maintain vendor information, remittance data, and tax documentation

Track open commitments and invoices pending approval

Accounts receivable and billing

Maintain billing and cash-application records

Track aging and flag overdue balances

Apply payments accurately and preserve billing backup

Address routine billing questions and escalate complex items

Project and job-cost focus

Code transactions to the correct customer, project, and account

Review entries for completeness; elevate inconsistencies

Maintain project financial files and support deposit/progress-payment tracking

Preserve separation of direct project costs from general operating expenses

Payroll and employee expenses

Collect timekeeping records and coordinate inputs with the payroll provider

Maintain payroll documentation and support files

Review expense reports for completeness, receipts, and proper coding

Assemble payroll/contractor documentation for external processing

Purchasing, inventory, and assets

Reconcile POs, invoices, receipts, and payments

Work with purchasing/operations to fix quantity, price, or delivery mismatches

Assist with inventory reconciliation and valuation activities

Track customer-owned, consigned, or project-specific materials when required

Support documentation for serialized equipment, capital assets, tooling, and manufacturing equipment

Maintain fixed-asset registers and depreciation schedules

Controls and compliance

Follow approval, purchasing, expense, and payment procedures

Help preserve segregation of duties and approval authority

Safeguard confidential information

Maintain records to company retention standards

Support taxes, insurance audits, financial reviews, and external accounting requests

Prepare documentation for government contracts, customer reviews, grants, or audits

Spot recurring errors and recommend process improvements

Comply with confidentiality, cybersecurity, and export-control requirements

Qualifications Required At  least 3 years in bookkeeping or accounting operations

Demonstrated AP, AR, reconciliation, and GL maintenance experience

Strong command of accrual-based bookkeeping

Experience preparing customer invoices and maintaining billing files

Proficiency with accounting software and Microsoft Excel Ability to organize and reconcile high-volume transactions and documentation

Meticulous attention to detail and accuracy

Professional communication with employees, customers, vendors, and outside accountants

Consistent on-time delivery against recurring deadlines

Discretion with sensitive financial, payroll, and personnel data

Preferred

Associate’s or bachelor’s degree in accounting, finance, business administration, or related field

Experience in manufacturing, engineering services, government contracting, professional services, or other project-based organizations

Background in project accounting, job costing, inventory, WIP, or COGS Experience supporting government-contract or grant-funded accounting

Familiarity with POs, BOMs, work orders, and material-cost tracking

Experience assisting external accountants, tax professionals, auditors, or financial reviews

Demonstrated improvements to bookkeeping processes and controls

How we’ll measure early success

Reliable daily/weekly routines established

Reconciled, current bank and credit-card accounts

More accurate and timely invoicing

Well-documented, correctly coded AP and employee expenses

Clear visibility into AR, AP, cash flows, and project costs

Reduced exceptions, missing receipts, and accounting discrepancies

Improved understanding of project-level financial performance

Audit-ready records for customers, accountants, and tax authorities

Values in action

Precision, consistency, and accountability

Judgment and professional discretion

Clear…