Sterling, VA Project Management Assistant

Sterling, VA Project Management Assistant

We are seeking a highly organized Project Management Assistant for our Sterling, VA location. You will be the primary administrative support for our Project Managers, ensuring that the financial, logistical, and operational "gears" of our projects turn smoothly. This role requires high attention to detail in handling financial reimbursements and precision in managing travel logistics for our technical teams.

Key Responsibilities

• Calculate and process employee expense reimbursements (mileage, meals, lodging).
• Verify all receipts and documentation for compliance with company policy.
• Maintain the project "Worksheet" for cost tracking and budget alignment.
• Research and book flights, hotels, and car rentals for technical teams and PMs.
• Collect and verify weekly timesheets for the project team.
• Update project trackers (Excel) with daily progress and resource usage.
• Facilitate communication between the local team and bilingual stakeholders in Mandarin and English
  .
• Manage office administrative tasks (filing, document preparation, and scheduling).

Qualifications

Language: Native or professional fluency in Mandarin and English (written and verbal).

Software

Skills:

Advanced proficiency in Microsoft Excel (ability to calculate sums, manage complex spreadsheets, and basic formulas) and Word
.

Reliability: Strong organizational skills with the ability to manage strict deadlines (especially for reimbursement cycles).

Location: Ability to work on-site at our Sterling, VA office.