Administrative Assistant

Core One seeks a Receptionist/ Administrative Assistant who will work from the front desk and present a professional and friendly demeanor while greeting staff and guests while ensuring overall efficiency of the office.

• Provide a high level of customer service over the phone, in person and online while interacting with staff, visitors and customers
• Pick up, drop off, prepare, sort and disperse mail, which may require travel to local USPS, Fed Ex or UPS facilities
• Check-in and check-out guests including issuance of visitor badges and maintenance of the parking access logs
• Maintain all conference rooms including tracking of calendars, preparing meeting spaces by ensuring supplies are stocked and the rooms are tidied between meetings
• Maintain the office kitchens including ordering and inventory of all kitchen supplies as well as maintenance of the coffee machines
• Oversee and maintain common areas ensuring a clean and welcoming environment
• Manage office supply inventory, to include company swag and coordinate with vendors as appropriate
• Assist with corporate events, including coordination, setup, execution and breakdown
• Assist with general administrative tasks from other departments as time allows

• High school diploma
• Minimum 1 year experience in an administrative position
• Ability to multitask and prioritize items effectively
• Flexibility and willingness to help in other departments as needed
• Capable of working in a team environment
• Interpersonal communication skills and computer skills
• Proficient in Microsoft Office 365
• Able to execute tasks with effective follow up
• Excellent business etiquette, work ethics, appearance, verbal and phone communication manners
• Must have own transportation and ability to run general office errands

As set forth in Core One’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.