Administrative Assistant

Core One seeks a Receptionist/ Administrative Assistant who will work from the front desk and present a professional and friendly demeanor while greeting staff and guests while ensuring overall efficiency of the office.

PRIMARY RESPONSIBILITIES

* Provide a high level of customer service over the phone, in person and online while interacting with staff, visitors and customers

* Pick up, drop off, prepare, sort and disperse mail, which may require travel to local USPS, Fed Ex or UPS facilities

* Check-in and check-out guests including issuance of visitor badges and maintenance of the parking access logs

* Maintain all conference rooms including tracking of calendars, preparing meeting spaces by ensuring supplies are stocked and the rooms are tidied between meetings

* Maintain the office kitchens including ordering and inventory of all kitchen supplies as well as maintenance of the coffee machines

* Oversee and maintain common areas ensuring a clean and welcoming environment

* Manage office supply inventory, to include company swag and coordinate with vendors as appropriate

* Assist with corporate events, including coordination, setup, execution and breakdown

* Assist with general administrative tasks from other departments as time allows

REQUIRED QUALIFICATIONS

* High school diploma

* Minimum 1 year experience in an administrative position

* Ability to multitask and prioritize items effectively

* Flexibility and willingness to help in other departments as needed

* Capable of working in a team environment

* Interpersonal communication skills and computer skills

* Proficient in Microsoft Office 365

* Able to execute tasks with effective follow up

* Excellent business etiquette, work ethics, appearance, verbal and phone communication manners

* Must have own transportation and ability to run general office errands

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