Senior Administration Assistant; Construction

What You’ll Do

• Provide direct administrative support to a team of fourteen Superintendents
• Manage and coordinate complex calendars, meetings, and schedules
• Prepare and distribute correspondence including memos, letters, reports, and forms
• Maintain the East Region Manpower List
• Correspond with local unions
• Coordinate meetings, project reviews, and quarterly foreman meetings
• Schedule training sessions and leadership meetings, and document/track employees that completed trainings
• Arrange meeting logistics, including rooms and virtual access
• Manage scheduling conflicts
• Maintain manpower tracking, including new hires and classification changes
• Assist with manloader charts for planning
• Coordinate training schedules
• Manage enrollment and tracking of training programs
• Assign online training
• Support orientation and training events
• Maintain employee records, including evaluations and disciplinary actions, ensuring confidentiality and accuracy
• Serve as liaison between field and leadership
• Assist with union job calls
• Process expense reports
• Assist with workforce reporting
• File, scan, and prepare documents
• Coordinate travel arrangements
• Support IT needs and improve administrative systems

• Attention to detail is necessary, strong analytical skills favored
• Proficiency in Microsoft Office (Outlook, Word, Excel, etc.);
  Oracle preferred
• Ability to prioritize and manage multiple tasks, changing priorities as necessary
• Capacity to work under pressure and adapt to changing requirements with a positive attitude
• Strong oral and written communication skills
• Self‑motivated, proactive, and an effective team player
• Ability to interact effectively and professionally with all levels of employees, management, staff, vendors, and clients

• Associate degree in Business Administration or related discipline
• Minimum five years of administrative support experience, preferably in a construction environment
• Initiative and efficiency in Excel, PowerPoint, and Smartsheet
• A combination of education, training, and relevant experience

• General work environment—sitting for long periods, standing, walking, typing, carrying, pushing, bending; primarily indoors with fluorescent lighting and air conditioning
• Noise level generally low to medium; sometimes loud on the jobsite
• Occasional lifting up to 30 lbs.
• The company complies with ADA and applicable state law and considers reasonable accommodation measures for qualified disabled applicants and employees

• Employee Stock Ownership Plan (ESOP)
• 401(k)
• Annual bonus program based on performance, profitability, and achievement
• 17 PTO days per year plus 10 paid holidays
• Medical, dental, and vision insurance
• Term life, AD&D, and voluntary life insurance
• Disability income protection insurance
• Pre‑tax flexible spending plans (health and dependent care)
• Charitable giving match through the Rosendin Foundation

Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.