Registrar, Administrative​/Clerical, Office Administrator​/ Coordinator

Starting Date: Jul 7, 2026

Job Overview

The Registrar provides direct support to new families at the school and ensures that the student is registered following the regulations set by the state and local school board. Registrars are administrative professionals whose duties include the maintenance of student records, such as attendance, immunization, grades, and transfer information. They handle a large number of administrative duties for school administrators and counselors, including reporting, transcript requests, scheduling, document preparation, and informing higher‑level administrators of potential issues.

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

• Responds to requests for information from the public, parents, staff, and other interested parties.
• Answers questions within authority; directs callers/visitors to appropriate staff.
• Collects required information to register new or transferring students, ensures all documentation is provided, submits registrations, and maintains waitlist.
• May manage school entry; verifies and documents all personnel entering and leaving the school premises.
• Verifies student attendance and contacts parent/guardian to complete follow‑up; documents absences, tardiness, and early pickups; works with attendance officers to identify truancy concerns.
• Enrolls students into the student information systems manually or processes online pre‑registration.
• Directs students requiring evaluation of English language skills or additional services to the Welcome Center or special education office.
• Assembles, prepares, and maintains the student’s scholastic record per LCPS guidelines; prepares files for summer transfer and reviews incoming files.
• Prepares, provides, and maintains a variety of logs, spreadsheets, paperwork, forms, and correspondence to ensure accuracy and completeness.
• Files documents and maintains an organized, confidential and secure area for student records.
• Copies and/or sends documents electronically, by fax, or by mail.
• Collects legal documentation and works with the Senior Registrar to maintain accurate data affecting the ParentVUE and StudentVUE systems.
• Works closely with the Senior Registrar, special permission office, transportation, and McKinney Vento liaison regarding unique registration scenarios.
• Assists families with activation of ParentVUE system.
• Stays current on pupil accounting changes/requirements at the state and local level.
• Coordinates resources to provide translation services/interpreters where needed.

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

Education

High School Diploma or GED

Experience

General office or secretarial experience

Knowledge,

Skills and Abilities

• Demonstrates effective oral and written communication skills.
• Strong organization and interpersonal and decision‑making skills.
• Knowledge of MS Word, Excel, and Outlook.
• Ability to make all families feel welcome in the school and the community.
• Ability to work efficiently and ensure accurate data entry.
• Exceptional customer support skills.
• Demonstrates ability to ensure confidentiality, discretion and sensitivity to diverse family situations.
• Ability to work at a very fast pace and multitask.

While performing the duties of this job, the employee regularly talks, expresses or exchanges ideas by means of the spoken word. The employee must convey detailed or important spoken instructions accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods.

Exerting up to 25 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reports to :
Principal

FLSA Status :
Non‑Exempt

Months/Days/Hours : 12 months, 254 days, 8 hours

Salary Level :
Universal/Scale

B.1 - Non‑Exempt Level 6

Position Type :
Full‑Time

Salary : $25.62 to $32.89 Scale B - Non‑Exempt Level 6

• Citizenship, residency or work visa required.

• RBM‑C, RBM‑A, RBM‑D
• Email: recruitment