Enrollment & Records Specialist Job Sterling area,Virginia USA,Administrative/Clerical

Job Overview

The Registrar provides direct support to new families at the school and ensures that the student is registered following the regulations set by the state and local school board. Registrars are administrative professionals whose duties include the maintenance of student records. These records include, but are not limited to, attendance records, immunization records, grades, and transfer information. In addition to understanding both the school's systems and general office technologies, registrars also handle a large number of administrative duties for school administrators and school counselors in their day-to-day work.

They may be called on to handle reporting duties, take care of transcript requests, maintain schedules, prepare documents, and inform higher-level administrators of possible upcoming issues.

Responds to request for information made from the public, parents, staff, and or other interested parties
Answers questions within area of authority; directs callers/visitors to appropriate location or staff member
Collects required information to register new or transferring students; ensures that all required documentation is provided; submits registrations and maintains waitlist
May manage school entry; verifies and documents all personnel entering and leaving the school premises
Verifies student attendance and contacts parent and or guardian to complete a follow up, documents absences, tardiness, and early pickups. Works with attendance officers in identifying attendance truancy concerns
Enrolls student into the student information systems manually or processes the online pre-registration
Directs students that need to be referred to the Welcome Center for evaluation of english language skills or to the special education office for additional services
Assembles, prepares, and maintains the student’s scholastic record per LCPS guidelines. Prepares student files for summer transfer and reviews all incoming student files
Prepares, provides, and maintains a variety of logs, spreadsheets, paperwork, forms, general and specific correspondence, and or other related information to ensure accuracy and completeness
Files documents and maintains an organized, confidential and secure area for student records
Makes copies, and or sends documents electronically, by fax, or via mailing
Collects legal documentation and works with the Senior Registrar to maintain accurate data which affect the ParentVUE and StudentVUE systems
Works closely with the Senior Registrar, special permission office, transportation, and the McKinney Vento liaison regarding unique registration scenarios
Assists families with activation of ParentVUE system
Stays current on pupil accounting changes/requirements at the state and local level
Coordinates resources to provide translation services/interpreters where needed

Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

Education

High School Diploma or GED

Experience

General office or secretarial experience

Licenses and Certifications

Knowledge,

Skills And Abilities

Demonstrates effective oral and written communication skills
Strong organization and interpersonal and decision-making skills
Knowledge of MS Work, Excel and Outlook
Ability to make all families feel welcome in the school and the community
Ability to work efficiently and ensure accurate data entry
Exceptional customer support skills
Demonstrate ability to ensure confidentiality, discretion and sensitivity to diverse family situations
Ability to work at a very fast pace and ability to multitask

Physical Requirements

The following provides a brief description of physical requirements for this job:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken…