Administrative Assistant

Core One seeks a Receptionist/ Administrative Assistant who will work from the front desk and present a professional and friendly demeanor while greeting staff and guests while ensuring overall efficiency of the office.

• Provide a high level of customer service over the phone, in person and online while interacting with staff, visitors and customers.
• Pick up, drop off, prepare, sort and disperse mail, which may require travel to local USPS, Fed Ex or UPS facilities.
• Check-in and check-out guests including issuance of visitor badges and maintenance of the parking access logs.
• Maintain all conference rooms including tracking of calendars, preparing meeting spaces by ensuring supplies are stocked and the rooms are tidied between meetings.
• Maintain the office kitchens including ordering and inventory of all kitchen supplies as well as maintenance of the coffee machines.
• Oversee and maintain common areas ensuring a clean and welcoming environment.
• Manage office supply inventory, to include company swag and coordinate with vendors as appropriate.
• Assist with corporate events, including coordination, setup, execution and breakdown.
• Assist with general administrative tasks from other departments as time allows.

• High school diploma.
• Minimum 1 year experience in an administrative position.
• Ability to multitask and prioritize items effectively.
• Flexibility and willingness to help in other departments as needed.
• Capable of working in a team environment.
• Interpersonal communication skills and computer skills.
• Proficient in Microsoft Office 365.
• Able to execute tasks with effective follow up.
• Excellent business etiquette, work ethics, appearance, verbal and phone communication manners.
• Must have own transportation and ability to run general office errands.