Office Coordinator

Clark Water is seeking an enthusiastic and energetic Office Coordinator to join our Sterling office. The ideal candidate is well-organized, adaptable, and an active thinker who always seeks the best approach.

The Office Coordinator must be able to work independently and enjoy the administrative challenges of supporting a diverse team, including senior leadership and multiple departments. In coordination with the leadership team, the Office Coordinator is responsible for overseeing the day-to-day operations and community engagement for the Sterling office.

Responsibilities Provide operational and logistical support to the Sterling  the first point of contact for both internal and external parties.

Deliver exceptional service to all internal and external clients and visitors.

Organize travel needs and prepare detailed travel itineraries for Clark Water leadership using Clark’s travel site – Egencia.

Handle event planning, including involvement with volunteering initiatives, office parties, social events, all-hands meetings, and new hire orientation coordination.

Inventory, track, and order office and kitchen supplies; ensure the workspace and kitchen are neat, clean, & organized.

Manage invoicing and expenses via the Coupa system, including VP-level expense reports.

Assist the estimating team in putting together good faith efforts, bid qualifications, and bid forms.

Coordinate attendance at industry conferences including booth setup as applicable.

Drive to McLean to acquire relevant signatures and approvals for estimating bids.

Assist the estimating team by calling subcontractors and vendors as appropriate.

Oversee various vendors and related duties including maintenance, mailing/deliveries, office supplies, equipment, furniture, catering, food/beverage, office cleaning, and errands.

Property Management Liaison. Ensure rent and utilities are being paid, manage access to parking and suite.

Maintain office security by following safety procedures and controlling access via the reception desk (manage logbook, issue vendor keys).Provide an exceptional workplace experience - from answering the main line to greeting someone at the front door.

Communicate all internal messaging related to the daily operations of the Sterling office and region.

Handle internal meetings as well as conference room coordination and support.

Prioritize and manage multiple projects simultaneously.

Maintain accurate documentation and filing systems.

Other duties may be assigned, as necessary.

Qualifications Experience supporting senior leadership and/or department in administrative capacity

Undergraduate degree preferred

Demonstrated ability to 'think on your feet' and solve problems

Personal confidence and a passion for customer service

Can-do attitude with superior organizational skills and accuracy

Ability to maintain confidentiality in all aspects of job responsibilities

Clear and concise written and verbal communication skills

Ability to juggle multiple competing priorities under deadlines

Must be advanced in Microsoft Office applications

Work overtime to meet business requirements, as needed

The work environment and requirements described below are representative of those necessary for an employee to successfully perform the essential functions of this role.

The Physical Side of the Role:
Given that a good portion of your day will be spent at a desk, you should be comfortable with prolonged periods of focused work, whether it's collaborating with colleagues, analyzing data, or developing strategies. The role demands effective communication and sharp visual acuity for reviewing complex documents and performing detailed computer work. While there are times for quiet concentration, you'll also be expected to move actively throughout the…