Office Manager; Hybrid

Test Pros delivers innovative independent IT assessment solutions to critical challenges facing the nation and the world. We support the U.S. Federal Government and Commercial clients within the continental USA.Test Pros is dedicated to making lives better, safer and more secure.

Test Pros is seeking an Office Manager candidate who is dependable, proactive, detail-oriented, and is comfortable taking ownership of their responsibilities. We are looking for someone who does not need to be micromanaged, recognizes what needs to be done, is self-motivated and follows through. Because this position handles both the firm's finances and administrative operations, reliability, confidentiality, accuracy, and good judgment are essential.

Late 2026 or early 2027 (not an immediate job opening)

Full-time

The candidate duties will include, but are not limited to, the following tasks:

• Manage day-to-day bookkeeping and maintain accurate financial records
• Handle accounts payable and accounts receivable
• Prepare and process client billing
• Reconcile bank and credit card accounts
• Maintain the general ledger
• Track incoming payments and outstanding receivables
• Prepare financial reports for management
• Maintain organized financial documentation and records
• Assist with year-end accounting and tax preparation
• Office Management & Administration

Coordinate payroll administration, including timesheets, project codes, leave tracking, employee status changes, benefits deductions, and communication with payroll and benefits vendors.

• Support human resources administration, including recruiting, onboarding, employee records, benefits coordination, employee relations support, employee performance reviews, retention initiatives, personnel documentation, and offboarding.
• Administer corporate and employee benefits insurance programs, including policy reviews and renewals, certificates of insurance, training, and related support.
• Maintain personnel policies, employee handbook updates, HR forms, personnel files, training records, certifications, and compliance documentation.
• Monitor and support compliance with applicable employment laws, records retention requirements, confidentiality expectations, workplace security practices, and administrative procedures within assigned areas of responsibility.
• Coordinate employee training, professional certifications, cybersecurity, and other required compliance training.
• Oversee day-to-day office operations, including office equipment, phones, copiers, supplies, office vendors, and administrative support functions.
• Track company property, including hardware and software inventories, software licenses/subscriptions, renewals, and user access management.
• Support budgeting and financial administration, including tracking administrative expenses, reviewing invoices, monitoring renewals, maintaining vendor contract documentation, and preparing budget-related information for the corporate accountant/comptroller.
• Develop, maintain, and improve administrative procedures, forms, templates, records management practices, and standard operating procedures.
• Assist with organizational planning, business administration, process improvement initiatives, special projects, and perform other duties as assigned.
• Maintain required licenses, certifications, and continuing education applicable to the position.

• Minimum of 2 years of bookkeeping/accounting experience.
• Experience with accounts payable, accounts receivable, bank reconciliations, billing, and general ledger functions.
• Knowledge of human resources administration, employment practices, benefits administration, payroll processes, personnel records…