Office Manager

• Manage day-to-day bookkeeping and maintain accurate financial records
• Handle accounts payable and accounts receivable
• Prepare and process client billing
• Reconcile bank and credit card accounts
• Maintain the general ledger
• Track incoming payments and outstanding receivables
• Prepare financial reports for management
• Maintain organized financial documentation and records
• Assist with year-end accounting and tax preparation
• Coordinate payroll administration, including timesheets, project codes, leave tracking, employee status changes, benefits deductions, and communication with payroll and benefits vendors
• Support human resources administration, including recruiting, onboarding, employee records, benefits coordination, employee relations support, employee performance reviews, retention initiatives, personnel documentation, and offboarding
• Administer corporate and employee benefits insurance programs
• Maintain personnel policies, employee handbook updates, HR forms, personnel files, training records, certifications, and compliance documentation
• Monitor and support compliance with applicable employment laws, records retention requirements, confidentiality expectations, workplace security practices, and administrative procedures
• Coordinate employee training, professional certifications, cybersecurity, and other required compliance training
• Oversee day-to-day office operations, including office equipment, phones, copiers, supplies, office vendors, and administrative support functions
• Track company property, including hardware and software inventories, software licenses/subscriptions, renewals, and user access management
• Support budgeting and financial administration
• Develop, maintain, and improve administrative procedures, forms, templates, records management practices, and standard operating procedures
• Assist with organizational planning, business administration, process improvement initiatives, and special projects
• Maintain required licenses, certifications, and continuing education applicable to the position

• Minimum of 2 years of bookkeeping/accounting experience
• Experience with accounts payable, accounts receivable, bank reconciliations, billing, and general ledger functions
• Knowledge of human resources administration, employment practices, benefits administration, payroll processes, personnel records management, and compliance
• Knowledge of general business operations, office administration, vendor management, and organizational support functions
• Proficiency with Microsoft Office Suite, HR platforms (), timesheet systems, payroll systems, accounting systems (Quick Books), standard office equipment, and related business software
• Experience with virtual meeting platforms (e.g., TEAMS)
• Knowledge of insurance administration, claims processing, risk management principles, and document retention practices
• Knowledge of cybersecurity awareness practices and information management systems
• Strong organizational, analytical, problem-solving, and project management skills
• Ability to handle confidential and sensitive information with discretion and professionalism
• Ability to manage multiple assignments, competing priorities, and deadlines
• Ability to sit, stand, walk, bend, stoop, and perform routine office tasks
• Ability to lift and carry office supplies, equipment, and materials up to 25 pounds
• Ability to perform the essential functions of the position with or without reasonable accommodation
• Ability to maintain regular attendance and work occasional evenings or weekends as required
• Valid driver’s license and access to reliable transportation
• Bachelor’s degree in Business Administration, Human Resources, Public Administration, Organizational Management, or a related field preferred
• Five or more years of progressively responsible experience in accounting, payroll, human resources, business administration, and office management preferred
• Human Resources certification, such as SHRM-CP, PHR, or equivalent, preferred

Demonstrates expertise in bookkeeping, accounting, and human resources administration, with a strong focus on compliance, financial reporting, and organizational support. Proficient in managing payroll…