Administrative Assistant II

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Position Title:

Administrative Assistant II

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Administrative Assistant II

Job Duties:

The Administrative Assistant II provides office support to the School of Mathematics, Computing, Physics and Astronomy within the College of Letters and Science. The Administrative Assistant reports to the school's Assistant Dean and works with the school's Administrative Specialist to ensure an effective and efficiently functioning office for the school.

The position requires a self‐motivated individual who can work with limited supervision. A high level of confidentiality, sound judgment, and strong interpersonal skills are required. The Administrative Assistant position is essential to the effective functioning of the school.

This is an 87.5% FTE position; it is full-time (40 hours per week) during the school year and part-time (20 hours per week) during the summer.

Full position description is available upon request.

Key

Job Responsibilities:

* Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

* Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities

* Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums

* Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

* Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Department:

The School of Mathematics, Computing, Physics and Astronomy is one of four schools within the College of Letters and Science. It houses three departments, Mathematical Sciences, Computing and New Media Technologies, and Physics and Astronomy. There are about 29 faculty and 18 instructional academic staff members who teach in these three departments and who have scholarly and service activities. The SMCPA is also home to the Blocher Planetarium, the Pejsa Observatory, the Center for Athletic Scheduling, and the Digital Forensics and Recovery Analysis Lab.

Compensation:

$ per hour, based on qualifications and experience

Required Qualifications:

* Strong interpersonal communication skills in both written and oral forms

* Organizational and problem-solving skills, including the ability to handle multiple projects, direct office staff, set priorities, meet deadlines, and maintain high-level performance in a fast-paced environment

* Ability to work independently and gather necessary data with minimal guidance

* Extensive computer capabilities (word processing, spreadsheet, database)

* Service-oriented, customer-centric, or client-focused attitude

Preferred Qualifications:

* Understanding of the undergraduate student experience, which could be demonstrated by possessing a degree in higher education, by having student-facing university work experience, or related knowledge and experience

* Degree in a field related to Mathematics, Computing, Physics, or Astronomy

* Working knowledge of office procedures and University policies

* Demonstrated ability to acquire knowledge of system software (i.e. Workday, acces

SPoint, Outlook, Zoom, digital measures, Qualtrics, design)

* Ability to work with diverse stakeholders in a professional manner. These stakeholders could include faculty, academic staff, students, administrative staff, donors, and parents.

How to Apply:

TO ENSURE CONSIDERATION:
Complete applications received by 1/5/2026 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next…