Administrative Specialist

At Delta Dental of Wisconsin, we are champions of Oral Health, and we have built our company on a foundation of delivering innovative products and services within our culture of legendary service. Our culture that sets us apart within our industry and the way we do business and it is different. Our employees stay here because the organization supports them as employees and their career growth.

We have many employees who have stayed for 25, 30, or even 45 years within our organization.

Delta Dental of Wisconsin is seeking a full-time Administrative Specialist to provide high-level administrative and compliance support for Delta Dental of Wisconsin, Wyssta Services, and the Delta Dental Foundation. The Administrative Specialist coordinates audits and regulatory reporting, manages company wide administrative and compliance processes, and supports organizational events and daily operations to ensure efficiency, accuracy, and regulatory adherence.

Collect, analyze, and submit company wide data for regulatory and customer reporting, while coordinating internal and external audits (e.g., DDPA, SOC, security).

Ensure HIPAA compliance and manage regulatory correspondence, including complaints, legal matters, and agency inquiries.

Oversee multi-state agent licensing, renewals, appointments, and required regulatory actions.

Maintain key documentation such as Summary Plan Descriptions (SPDs), privacy notices, and corporate archiving records.

Manage operational systems including building security access, user permissions, motor vehicle record reviews, and intranet administration.

Provide administrative support, including conference coordination, travel registrations, invoice approvals, and front desk assistance.

Plan and execute company wide events, recognition programs, and employee engagement initiatives.

Drive continuous improvement efforts, maintain process documentation, and support special projects as needed.

At Delta Dental, we’re committed to attracting and keeping great talent with a comprehensive benefits package for employees and their families. We offer:

• Health, vision, dental, and life insurance
• Short- and long-term disability coverage
• HSA, FSA, and Dependent Care Accounts
• Competitive salary and incentive compensation based on company results
• 401(k) with employer match and a 6.5% employer contribution to retirement accounts
• Robust wellness programs, whether you work on-site or remotely

We also value work-life balance with a generous PTO package that grows with your tenure, company holidays, and time off for volunteering. We don't just provide it; we encourage employees to utilize the time off. See what our employees have to say about working at Delta Dental here:

If you’re a proactive team player with strong organizational skills and a passion for supporting a dynamic workplace, we’d love to hear from you! Apply today and help make a meaningful impact across our organization!

• Education:
  
  Associates or better in Business Administration or related field.
• Experience:
  
  2 years in a business or professional setting. Insurance industry experience preferred.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.