Judicial Assistant

The Portage County Circuit Court has a full-time Judicial Assistant position open! This position provides assistance to the Judge in all aspects of office operations and court calendar management.

• Organize and maintain Judge’s calendar, files, and records.
• Work with court in drafting legal documents including: opinions, correspondence, decisions, reports, dispositions, memoranda’s, agendas, jury instructions, orders, and notices.
• Manage Court Calendar including: scheduling of court hearings, trials, conferences, legal appointments, meetings and activities of the Judge; hold scheduling conferences with attorneys and prepare scheduling orders.
• Generate legal notices for scheduled hearings with appropriate appearance instructions.
• Appoint Counsel or Guardian Ad Litems upon approval of the Petition for Appointment of an Attorney and ensures completion of a Wage Assignment if so ordered.
• Post court calendar daily and update weekly calendar.
• When required, contact attorneys and/or parties concerning court date appointments, cancellations, and status of scheduled hearings.
• When required, contact institutions (Prisons, Jails, and/or Mental Health Facilities) to arrange video/phone appearances for inmates.
• Answer the office telephone, provide information, and direct inquiries to the proper offices and departments.
• Work cooperatively with other Judicial Assistants to ensure administrative consistency across all judicial policies and procedures.
• Greet visitors.
• Process all incoming and outgoing mail.
• Initiate and maintain procedures on computer network using Microsoft Office software.
• Maintain all legal resources used by the Judge.
• Requisition office supplies; manage budget for Branch; enter expenses and attorney billing into county computer system.
• Coordinate with Facilities Department for Branch and Courtroom.
• Prepare and submit payroll and travel reimbursement requests.

• High school diploma or equivalent, with a greater level of education preferred.
• Two (2) years of legal experience, education or exposure preferred.
• Prior experience working in a public facing role or customer service capacity highly desired.
• Familiarity with software including case-management or database software, as well as Microsoft products required.
• Any combination of education and/or experience which provides the necessary knowledge, skills and abilities to perform these job duties.

• Vacation - available on day one!
• Health insurance- your choice of two health plans- (Health Savings Account associated with a High Deductible Health Plan with a County contribution or a PPO Co-pay plan)
• Wellness incentive plan offered with health insurance enrollment! Earn up to $600 per year!
• Flexible spending account
• Dental insurance
• State of Wisconsin Retirement Plan - County contribution of 7.2%!
• Paid holidays
• Paid sick leave
• Life insurance- premium paid by the County (must work a minimum of 30 hrs/wk)
• Long term disability insurance- premium paid by the County (must work a minimum of 30 hrs/wk)
• EAP (Employee Assistance Plan) - paid by the County
• 457(b) Deferred Compensation Plan

Portage County is an Equal Opportunity Employer