Procurement Associate

Overview

The Portage County Purchasing department is hiring a part-time, 30 hours per week, Purchasing Associate. This position is responsible for assisting the Purchasing Department in providing effective and efficient procurement services to Portage County.

Pay range starts at $20.95 / hr

• Review purchase requisitions submitted by County departments and procure goods and services based on best procurement methods.
• Process requisitions, purchase orders, and receiving records.
• Maintain vendor information and database including updating addresses, contact information, W9 forms, and 1099 status.
• Assist the Procurement Director and Procurement Specialist to send out and process invitations to bid, proposals, or quotes and record formal bid openings.
• Receive and check-in merchandise as received, identify requesting department, arrange transport to required department.
• Interface with all departments and resolve problems and issues with purchased items.
• Assist employees from all departments on various aspects of equipment, supplies and services.
• Review and reconcile Procurement Card documentation as submitted by County departments.
• Coordinator of common use equipment.
• Primary contact for photocopy room equipment in Annex facility.
• Participate in physical inventory on an annual basis.
• Assist Procurement Director and Procurement Specialist with research for the procurement of goods and services.

• Serve as the Purchasing Department receptionist, greet, direct, and assist walk-in public, including sales representatives, and employees in a friendly, courteous and professional manner.
• Answer incoming telephone calls and direct and assist public, including sales representatives, and employees in a friendly, courteous and professional manner.
• Process incoming and outgoing mail; provide information or direct to appropriate Purchasing staff.
• Assist with special projects and provide word processing support (i.e. letters, memos, short proposals).
• Routine filing for Purchasing Department.
• Scan reports and other documents into the computer system for retention of records.

• High school diploma or equivalent required.
• One to two years of customer service experience required.
• One-year prior office experience preferred.
• Purchasing experience preferred.

• Vacation - available on day one!
• Health insurance- your choice of two health plans- (Health Savings Account associated with a High Deductible Health Plan with a County contribution or a PPO Co-pay plan)
• Wellness incentive plan offered with health insurance enrollment! Earn up to $600 per year!
• Flexible spending account
• Dental insurance
• State of Wisconsin Retirement Plan - County contribution of 7.2%!
• Paid holidays
• Paid sick leave
• Life insurance- premium paid by the County (must work a minimum of 30 hrs/wk)
• Long term disability insurance- premium paid by the County (must work a minimum of 30 hrs/wk)
• EAP (Employee Assistance Plan) - paid by the County
• 457(b) Deferred Compensation Plan
• Public Student Loan Forgiveness (PSLF) Program

Portage County is an Equal Opportunity Employer