Administrative Assistant – College of Fine Arts & Communication

Administrative Assistant – College of Fine Arts & Communication

The Administrative Assistant provides front-line administrative and operational support to the School of Design & Communication and the Department of Music within the College of Fine Arts & Communication. This role serves as a primary point of contact for students, faculty, staff, and visitors while coordinating scheduling, events, communications, and equipment checkout. The position supports two dynamic academic units and requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a collaborative environment.

** Full position description is available upon request. **

The Administrative Assistant is a.875 FTE, Typically 40 hours per week during the school year, 20 hours per week during the summer.

Well-qualified candidates can expect a starting hourly wage of $18.28/hour commensurate with the candidate's education, related experience, and qualifications. Eligible Universities of Wisconsin employees receive an excellent benefits package. To learn more about the benefits package, review the University Staff Benefit Quick Guide. Use the Health & Retirement Contributions Estimator to calculate the estimated value of your compensation and benefits.

• Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities
• Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

• Ability to work independently and as a member of a team
• Ability to prioritize and manage multiple competing tasks
• Strong critical thinking and problem-solving skills
• Strong written and verbal communication skills
• Experience in office management
• High school diploma or equivalent

• Experience operating and maintain camera and other recording equipment
• Experience in event management
• Experience with inventory and catalog management
• Quick to learn new information management systems
• Post secondary degree
• Experience interpreting and applying institutional or system policies

TO ENSURE CONSIDERATION:
Applications received by 07/24/2026 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents:

- Cover letter addressing qualifications and experience

- Resume

After you submit your application, you will be unable to edit it. Please be sure to include all required materials before submitting your application.

Name:
Andrew Slembarski

Email:aslembar

Phone: