Administrative Assistant

At Associated Bank we strive to create an inclusive culture where different perspectives are valued and recognized as strengths critical to our success. If you thrive in an environment where your growth and development are encouraged and supported, then Associated Bank may be the right place for you. Associated Bank requires you to directly represent yourself and your own experiences during the recruiting and hiring process.

Associated Bank conducts a thorough background check on all new hires. Role Summary As an Administrative Assistant, you'll provide administrative and operational support that helps our Legal team work efficiently and effectively. You'll coordinate legal invoices, vendor onboarding, legal hold activities, and day-to-day administrative tasks while maintaining accuracy, organization, and confidentiality.

This role offers an excellent opportunity to build your skills in legal operations and grow your career within a collaborative team. Key Accountabilities Coordinate legal matter setup, engagement letters, and matter information within legal management systems. Manage law firm invoice workflows, payment processing, and shared mailboxes to ensure timely responses and resolution. Support onboarding of outside law firms by coordinating contracts, billing setup, insurance documentation, and ongoing compliance monitoring.

Maintain legal hold records by reviewing questionnaires, tracking responses, and following up with stakeholders to meet deadlines. Provide administrative support through calendar management, meeting coordination, document preparation, mail distribution, and office operations. Communicate professionally with internal and external partners while handling confidential information with discretion. Assist project teams by maintaining documentation, meeting minutes, schedules, and project-related records. Education & Experience Required High school diploma or equivalent.

Less than 2 years of banking, administrative office, or related professional experience. Strong organizational skills with exceptional attention to detail. Excellent written and verbal communication skills. Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Ability to manage confidential information with professionalism and discretion.

Preferred Experience supporting legal operations, legal departments, or professional services environments.

Experience with invoice processing, matter management systems, or vendor management. Experience coordinating multiple recurring tasks while meeting deadlines in a fast-paced environment. Why You'll Love Working Here At Associated Bank, you'll join a collaborative team that values continuous learning, professional development, and supporting one another's success. You'll have opportunities to expand your skills, contribute to meaningful work, and build a rewarding career with an organization committed to helping colleagues thrive.

Apply today to make an impact. We welcome and encourage applications from all qualified parties, including but not limited to people returning to the workforce, people with disabilities, those without a college degree, and veterans or those with military experience. In addition to core traditional benefits, we take pride in offering benefits for every stage of life. Retirement savings including both 401(k) and Pension plans.

Paid time off to volunteer in your community. Opportunities to connect with others through our diversity-focused Colleague Resource Groups. Competitive salaries with professional development and advancement opportunities. Bonus benefits including well-being programs and incentives, parental leave, an employee stock purchase plan, military benefits and much more. Personal banking, loan, investment and insurance benefits. Associated Bank serves more than 120 communities throughout Wisconsin, Illinois, Minnesota, and Missouri and we consider our colleagues critical to our continued success.

See why our colleagues continually vote us a best place to work in the Midwest. Join our community on Facebook, Linked In and X. Compliance Statement Associated Bank is an equal opportunity employer…