Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

Job Description

The Accounts Payable Specialist will focus on processing payments, printing checks, researching invoices and master data, and working across multiple ERP systems in a dynamic, growing organization. This role protects enterprise assets by analyzing complex, high-risk transactions, ensuring compliance with financial policies, and supporting critical financial cycles such as period end, year end, and audits. The position offers exposure to a large accounting and finance team, significant systems transformation projects, and opportunities for professional growth within a hybrid work environment (3 days in office).

Responsibilities

+ Process payments accurately and timely, including electronic payments and check printing, in accordance with company policies and procedures.

+ Work across multiple ERP systems to enter, review, and reconcile accounts payable transactions in a non-integrated, multi-system environment.

+ Research invoices and master data to resolve discrepancies, identify issues, and ensure accurate and complete vendor and transaction records.

+ Protect enterprise assets by analyzing complex, high-risk, and difficult transactions using various tools and documentation specific to payables.

+ Interpret and apply corporate financial policies, relevant legislation, and accounting principles with minimal supervisory review.

+ Monitor internal accounting controls related to accounts payable to safeguard company assets and ensure compliance with established policies and procedures.

+ Support critical financial cycles, including period end and year end close, financial reporting, budgeting, forecasting, physical inventory, and internal and external audits.

+ Prepare, compile, analyze, and review complex financial transactions and related summaries, such as balance sheet account reconciliations, expenses impacting the profit and loss statement, and intercompany transactions.

+ Support the design, development, and testing of enterprise change initiatives that impact business processes, particularly within accounts payable and related financial workflows.

+ Participate in ERP consolidation efforts and the transition of invoices to Coupa or other automation tools, helping to streamline and improve AP processes.

+ Develop and maintain positive relationships with customers, suppliers, and internal business partners through effective problem solving, communication, and collaboration.

+ Collaborate closely with AP team members and leadership, including managers and supervisors who oversee different functional areas within accounts payable.

+ Use Excel to create pivot tables, improve reports, and perform data analysis to support decision-making and process improvements.

+ Contribute to continuous improvement initiatives by identifying opportunities to enhance efficiency, accuracy, and control within the accounts payable function.

+ Participate in both remote and onsite training, working closely with designated team members to learn systems, processes, and best practices.

Essential Skills

+ At least 1 year of accounts payable (AP) experience.

+ Hands-on experience with payments processing and invoice processing in an accounting or finance environment.

+ Experience working with purchase orders and related AP documentation.

+ Proficiency in Excel, including pivot table creation and improving or refining reports.

+ Ability to work across multiple ERP systems and adapt to a non-integrated, multi-system environment.

+ Strong analytical skills to review and interpret complex financial transactions and supporting documentation.

+ Understanding of basic accounting principles and financial controls as they relate to accounts payable.

+ Ability to interpret and apply corporate financial policies and relevant regulations with minimal supervision.

+ Strong attention to detail and accuracy in handling high-volume, high-risk transactions.

+ Effective communication and interpersonal skills to build positive relationships with internal and external stakeholders.

+ Ability to work independently with minimal management direction while collaborating effectively within a team.

Additional

Skills & Qualifications

+ Experience supporting period end and year end close processes, including reconciliations and reporting, is beneficial.

+ Exposure to budgeting, forecasting, and audit support activities is a plus.

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Experience with ERP consolidation projects or system change initiatives is advantageous.

+ Familiarity with Coupa or other invoice automation tools is a strong plus.

+ Experience in a large accounting and finance team environment is helpful.

+ Comfort working in a fast-paced, growth-oriented organization with multiple ongoing projects.

+ Demonstrated ability to learn new systems and processes quickly through both remote and in-person training.

Work Environment

The role is based in a large, modern office building with an expansive accounts payable team where team members have specialized focuses across different AP…