Main Office and Board Coordinator

Main Office & Board Coordinator

Reports To:

Executive Director

Classification: 260 days

Compensation: $56,500-$62,175 (benefits eligible)

Position Summary:

As a primary point of contact for the school, this individual ensures effective executive operations, professional stakeholder engagement, and board governance in alignment with the school's classical education mission.

Executive & General Administrative Support

• Public Relations:
  Maintain a professional image in person, via email, and over the phone as the initial resource for students, staff, and parents
• Building Access:
  Greet visitors, enforce building access policies, and maintain the school guest/student sign-in system.
• Information Management:
  Organize and maintain confidential files (personnel, strategic plans, legal) and handle incoming mail and deliveries.
• Communications:
  Edit reports, correspondence, and presentations; take and relay messages; and support stakeholder engagement.
• Operational Support:
  Oversee office machinery (copy machine, postage meter, phones) and manage the procurement of general office supplies.
• Food Service Reporting: report monthly food service meal counts through CLiCS.

• Meeting Compliance:
  Coordinate and publish meeting schedules, agendas, and public notices in compliance with Minnesota Open Meeting Law.
• Records Management:
  Securely archive official governance records, including bylaws, policies, and resolutions.
• Governance Support:
  Assist the Board Chair and Executive Director in compiling board packets and tracking governance items.
• Logistics & Onboarding:
  Manage venue setup and technology for board meetings and facilitate the onboarding and compliance training for new members.

• Strategic Tracking:
  Assist in tracking strategic plan initiatives and provide logistical support for milestone reporting.
• Data Organization:
  Collect and organize data for state reports, annual reviews, accreditation visits, and authorizer submissions.
• MARRS Reporting: serve as back-up for school-wide MARRS reporting.

Education & Experience

• Degree:
  Bachelor's Degree in General Education or a related field preferred;
  High School Diploma required.
• Experience:
  
  Proven experience in executive support, office administration, or school operations.
• Technical Proficiency:
  Expert knowledge of Google Workspace (Docs, Sheets, Calendar, Drive), Microsoft Office, and database management. Experience with MARRS preferred.

• Communication:
  Outstanding verbal and written communication skills with a professional personal presentation.
• Governance Knowledge:
  Knowledge of Open Meeting Law, Robert's Rules of Order, and Minnesota board governance (preferred).
• Discretion:
  Ability to manage confidential information, including personnel and legal documents, with high professionalism.
• Organization:
  Strong project management skills with meticulous attention to detail.

Mission Commitment:
Dedicated to St. Croix Prep's mission of academic rigor, character, and leadership.

Professionalism:
Grace under pressure, high emotional intelligence, and a proactive, service-oriented attitude.

Environment:
Work is primarily indoors and involves continuous interaction with students, staff, and parents.

Physical Demands:
Requires regular use of office equipment and occasional physical activity related to meeting setup (lifting/carrying items).