Main Office and Board Coordinator

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Openings as of 8/18/2026

Main Office and Board Coordinator

• Position Type:
  Other/ Main Office and Board Coordinator
• Date Posted: 8/5/2026
• Location:
  
  District

Reports To: Executive Director

Classification :260 days

As a primary point of contact for the school, this individual ensures effective executive operations, professional stakeholder engagement, and board governance in alignment with the school's classical education mission.

• Public Relations:Maintain a professional image in person, via email, and over the phone as the initial resource for students, staff, and parents
• Building Access:Greet visitors, enforce building access policies, and maintain the school guest/student sign-in system.
• Information Management: Organize and maintain confidential files (personnel, strategic plans, legal) and handle incoming mail and deliveries.
• Communications: Edit reports, correspondence, and presentations; take and relay messages; and support stakeholder engagement.
• Operational Support: Oversee office machinery (copy machine, postage meter, phones) and manage the procurement of general office supplies.
• Food Service Reporting: report monthly food service meal counts through CLiCS.
• Meeting Compliance: Coordinate and publish meeting schedules, agendas, and public notices in compliance with Minnesota Open Meeting Law.
• Records Management: Securely archive official governance records, including bylaws, policies, and resolutions.
• Governance Support: Assist the Board Chair and Executive Director in compiling board packets and tracking governance items.
• Logistics & Onboarding: Manage venue setup and technology for board meetings and facilitate the onboarding and compliance training for new members.

• Strategic Tracking: Assist in tracking strategic plan initiatives and provide logistical support for milestone reporting.
• Data Organization: Collect and organize data for state reports, annual reviews, accreditation visits, and authorizer submissions.
• MARRS Reporting: serve as back-up for school-wide MARRS reporting.

• Degree: Bachelor's Degree in General Education or a related field preferred;
  High School Diploma required.
• Experience: Proven experience in executive support, office administration, or school operations.
• Technical Proficiency: Expert knowledge of Google Workspace (Docs, Sheets, Calendar, Drive), Microsoft Office, and database management. Experience with MARRS preferred.
• Communication: Outstanding verbal and written communication skills with a professional personal presentation.
• Governance Knowledge: Knowledge of Open Meeting Law, Robert's Rules of Order, and Minnesota board governance (preferred).
• Discretion: Ability to manage confidential information, including personnel and legal documents, with high professionalism.
• Organization: Strong project management skills with meticulous attention to detail.

• Mission Commitment: Dedicated to St. Croix Prep's mission of academic rigor, character, and leadership.
• Professionalism: Grace under pressure, high emotional intelligence, and a proactive, service-oriented attitude.
• Environment: Work is primarily indoors and involves continuous interaction with students, staff, and parents.
• Physical Demands: Requires regular use of office equipment and occasional physical activity related to meeting setup (lifting/carrying items).