Administrative Assistant - High School Principal SAHS

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Openings as of 8/23/2026

Administrative Assistant - High School Principal - 8.0 hours / day (SAHS)

• Date Posted:
  8/20/2026

Administrative Assistant - High School Principal - 8.0 hours / day
Stillwater Area High School

The Stillwater Area Public School District has a long and proud tradition of high expectations, high standards and outstanding achievement. Our schools are safe and welcoming places where students receive personal attention from adults who care about them. Every year our schools and students rank among the highest performing in the state.
Work Schedule: 8 hours per day, Monday - Friday - 261 days per year
Salary: $30.03 - 33.15 per hour
Position Summary: Stillwater Area High School Secretaries perform a wide variety of office and clerical administrative support responsibilities including reception of visitors, information exchange with staff, students, and families, tracking of data through the maintenance of databases, assisting with the coordination of meetings and events, oversight of student aides, and maintenance of student center materials.
Further information about our salary and benefits can be found at: http://(Use the "Apply for this Job" box below).-contracts

Administrative Assistant - High School Principal

Department / Building:

Stillwater Area High School

Reports to:

Principal

FLSA Status:
Non-Exempt

Band/Grade/Subgrade: B32

Bargaining/Work Unit:
Technical Support

Position Last Updated: 8/2026

Next Position Description Update: TBD

To perform a wide variety of administrative support responsibilities for the Principal and building faculty, with emphasis on coordination of workflow and work assignment details for the office, ensuring that all essential accountabilities are performed in a complete, accurate and timely manner. Additional responsibilities include coordinating the planning / scheduling details for various events or activities; and completing other special projects as may be scheduled or requested.

Duty/Responsibility No:

1

Statement of duty/responsibility: General Office Administrative Support and Reception

Percent of Time:

50%

Tasks involved in fulfilling above duty/responsibility:

• Performs a wide variety of secretarial and administrative support responsibilities including, but not limited to reception of callers and visitors; materials distribution; information exchange; calendar management; mail screening and responses as delegated; formatting and composing correspondence, memos, agenda and other materials, presentations and general information for distribution.
• Coordinate building substitutes including but not limited to daily approval of teacher absences, check in subs (keys, lesson plans, emergency info, etc…), reconcile absences and codes, approve sub time cards
• Reviews and helps prioritize office work flow and work assignments to ensure the most effective and efficient use of available resources. Provides work direction to other office administrative support and / or paraprofessional staff as required depending on the office and building staffing.
• Monitors submission and approval of leaves for all building staff.
• Keeps the Principal informed on all work assignments of whatever nature for which responsible and alerts the Principal when help is needed or required to ensure the prompt completion of such assignments.
• Serves as a primary resource for faculty and staff regarding the administrative details of programs and activities.
• Develops and maintains good working relationships with all inside and outside contacts, ensuring that informational and / or materials needs are met promptly.
• Schedules and arranges building tours for families and the general community, anticipating questions regarding the school's history, curriculum information, classroom assignments, programs provided, staffing information and building or District policies
• Orders supplies and materials as needed for building and school programs and activities.
• Schedules/reserves facilities for school events including school photos
• Maintains office and meeting calendars
• Communicates with school families via email, newsletter, and webpage updates
• Schedules and facilitates job interview materials
• Updates and maintains school profile

Duty/Responsibility No:

2

Statement of duty/responsibility: Building Programs / Activities / Event Support

Percent of Time:

20%

Tasks involved in fulfilling above duty/responsibility:

• Assists in managing staffing allocations and hiring.
• Monitor staff attendance and publish reports for Principal outlining staff attendance rates.
• Oversees the scheduling and coordinating details related to major building events and activities…