Administrative Services Manager

Administrative Services Manager

The Administrative Services Manager in Community Services oversees the department's core administrative, operational, and public compliance functions. This role provides executive support to the Director, coordinates senior management activities, manages policy and training systems, and leads department wide event planning and interdepartmental collaboration. The manager is responsible for key compliance areas including Civil Rights, ADA coordination, and Data Practices. The position also directs administrative teams responsible for personnel processes, office space and technology coordination, communications support, and comprehensive records, mail, and data management operations.

Additionally, the role guides the effective use of departmental software and systems to support overall operations.

Washington County Community Services values your experiences, perspectives, and unique identity. We are committed to building and sustaining an equitable and inclusive work environment where differences are valued and accepted. We believe diversity benefits and enriches our work and helps us to effectively deliver services to our employees and communities.

DESIRABLE EXPERIENCE:

• Demonstrated leadership and team development skills, with the ability to collaborate effectively across departments
• Strong administrative, organizational abilities, including event planning and coordination and project management
• Excellent written communication and strategic thinking skills, with the ability to synthesize information into clear, concise outputs
• Experience providing high level executive and senior level support
• Skill in policy development, training system administration, and operational management
• Knowledge of office space planning, technology systems, and software tools

SELECTION TECHNIQUE: Your training and experience will be rated based on the required application material submitted and the top-scoring candidates will be forwarded to the hiring department for further consideration.

HOURS / DAYS: 8:00 am - 4:30 pm / Monday - Friday with ability for flexibility of working remotely as approved by the supervisor. Work schedules (hours and days) are subject to change based on department needs.

ANTICIPATED PAY RATE: $84,718.40- $ Annually

E-Verify Participation: Washington County participates in the federal E-Verify program. This means that Washington County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.

Under the direction of the department director, this is a professional, administrative and supervisory position that oversees a major division within a multi-function county department. The Administrative Services Manager develops standards, controls, and policies to administer and finance a variety of federal, state, local and internal programs, supervises Administrative and Accounting staff, and oversees financial management, office operations and use of technology.

MINIMUM QUALIFICATIONS:

This position requires a Bachelor's degree, from an accredited college, in business administration, public administration, accounting or a related field and six (6) years of full-time paid experience in the administration of related programs, two years of which must have been in a supervisory or management capacity, or equivalent.

CORE COMPETENCIES, JOB SPECIFIC KNOWLEDGE,

SKILLS AND ABILITIES

REQUIRED FOR SUCCESSFUL JOB PERFORMANCE Core Competencies outline essential business and professional traits necessary to perform this job.

• Support and prioritize a welcoming and respectful workplace that fosters diversity and encourages contributions from all individuals.
• Provide inclusive and equitable service to all members of the community with dignity and respect.
• Demonstrate support for the County's diversity, equity and inclusion program.
• Promotes a culture of continuous quality improvement in the workplace.
• Demonstrates knowledge of continuous quality improvement.
• Promotes the engagement of staff and use of data in continuous quality improvement.
• Demonstrates ability to utilize judgment in applying accounting concepts, precedents and established guidelines to specific areas.
• Demonstrates thorough knowledge of department financial systems, concepts, principles, practices and procedures and the ability to apply them to financial transactions.
• Demonstrates knowledge of the budgeting processes.
• Demonstrates thorough knowledge of technology and applies technology to improve efficiency.

1. Manage office operations, finances and technology.
2. Analyze, evaluate, modify and approve procedures involved in the administration of a division or department.
3. Oversee performance measurement program.
4. Research, design and implement financial systems and procedures. 5. May serve as chief financial officer for the department.
6. Oversee department…