Temporary Administrative Support AV

Contact Information

Campus: OSU-Stillwater

Contact Name & Email:
Cathy Hanson (cathy.hanson)

20 hours per week. Your supervisor will assist you in establishing a schedule that accommodates both your availability and departmental needs.

Regular Continuous/Until Further Notice

$11.00 Hourly

For full consideration, please include a resume, cover letter and contact information for three professional references.

This position is responsible for executing a range of document imaging tasks within the Office of the Registrar, with a primary focus on preserving fragile historical records.

Key responsibilities include:

• Digitize and safeguard sensitive archival materials such as microfiche student records and paper transcripts to prevent deterioration.
• Prepare, scan, and index paper, film, and electronic documents for long-term digital storage.
• Ensure image clarity and quality, validate document categories, and assign appropriate workflow group box designations.
• Monitor the entire imaging process from preparation through scanning and indexing, making real-time adjustments as needed.
• Manage incoming documents through the imaging lifecycle, including final disposition via shredding.

• Remove staples, sticky notes, and other obstructions that prevent smooth scanning.
• Insert header sheets to identify document types and individual records.
• Organize and batch documents with appropriate cover sheets for efficient processing.
• Operate scanning equipment to digitize prepared batches, ensuring accuracy and consistency throughout.

• Provide regular status updates to supervisory personnel regarding imaging progress and issues.

• High School/GED (degree must be conferred on or before agreed upon start date)
• Some experience in an office environment preferred.